Category Sourcing Specialist: Facilities Management

Job Title Category Sourcing Specialist: Facilities Management Location Rosebank - Johannesburg, 2196 ZA (Primary)

Occupational Level Senior Management Job Category Procurement Job Type Permanent Description PURPOSE

The primary objective of this role is to ensure efficient, effective, and uniform processes for the procurement of Facilities Management related products and services within PayInc. To establish a sustainable and systematic approach to strategic procurement, while overseeing the sourcing to post contract management cycle. Plan, direct and coordinate the sourcing, contracting and purchasing of products and services as well as proactively support PayInc to drive ongoing standardization.

To provide advice and support in the development and implementation of procurement planning and associated service delivery processes, methods, and techniques, enabling the procurement of products and or services in the Facilities Management Business Unit.

You will engage with the following stakeholders:

• Business Owners in Facilities Management and Facilities Management Head
• Facility Landlord where applicable;
• Project teams
• Human Capital
• Procurement
• Finance
• Legal, Risk and Compliance
• Suppliers
• Shareholders
• Executive Team

Your key responsibilities include:

Supplier Management

Category Management:

• Develop commodity strategies, category plans and commercial solutions aligned to "best in class" business drivers for delivering specific components thereof.
• Develop a fact-base to appropriately understand market analytics and category dynamics, these include Total Cost of Ownership (TCO) models, comparative analysis, spend analysis, trend analysis, risk analysis, benchmarking etc.
• Develop comprehensive business cases in order to support strategies for approval by senior stakeholders such as EXCO and Business Unit Head / Managers within the Facilities Management Business Unit.
• Work with identified business area to embed and ensure compliance with the Group Procurement Policies.
• Assist Head of Procurement in delivery of commercial and contractual elements through commercial negotiations, leading to awarding contracts.
• Ensure all financial, risk, strategic and commercial considerations are optimised using due diligence checks, best in class strategies and general market knowledge

Supplier Management

Benefits Realisation:

• Ensure sustainable savings by identifying opportunities and delivering benefits against all targets through effective cost reduction, cost avoidance and revenue generation opportunities. Introduce Value Add and Value Engineering (VAVE) initiatives that will contribute to savings and maximize value.
• Report on performance against targets for benefits realization by extraction of data through MI.
• Devise methods to optimize processes and eradicate waste to drive value throughout the supply chain. Introduce innovation that will add strategic benefit through mutual relationships and synergies by working with the internal customers (business units) and third-party suppliers.

Supplier Management

Contract Management:

• Delivery of effective contract management will include -
• Service delivery management: ensuring that the service is being delivered as agreed to the required level of performance and quality by working timeously and to agreed deadlines. Create and maintain relationships to keep business engagements cordial. Optimise the efficiency, effectiveness and economy of the service or relationship described in the contracts, by balancing costs against risks and actively managing the contractual relationship.
• Transactional Integrity:
  • Ensure transactional integrity is adhered to for each step in the P2P process and all transactions are in line with company compliance and policies by reviewing the monthly reporting and working with the allocated business units.
  • Ensure that all contractual information is loaded onto the ERP System for each deal that is completed prior to benefit sign off, as per the agreed Sourcing Process (sign off will not occur unless this is done). Address all enquiries to add resolution related to supplier payments and invoicing.

Stakeholder Management

• To support the organisation in achieving its strategic objectives by interpreting and influencing both the external and internal environments and by creating positive relationships with stakeholders through the appropriate management of their expectations and agreed objectives.
• Positioning stakeholders according to the level of influence, impact, or enhancement they may provide to the business or its projects.
• Recognize and acknowledge stakeholder's needs, concerns, wants, authority, common relationships, interfaces and align this information with the overall delivery strategy.
• Ensure communication standards are transparent, honest, and open with stakeholders,
• Governance and Compliance: Ensure that all governance and compliance related requirements are adhered to from company and statutory perspectives as requested and reported by the Compliance team throughout the year. Ensure that all targets against governance and compliance are met and maintained by reviewing the monthly reporting and working with the allocated business units. Complete all training requirements in order to understand requirements against governance and compliance

Stakeholder Engagement

• Manage and maintain good stakeholder relationships
• Understand customer needs and supplier contribution and utilize to drive optimal operational results

Compliance

BBBEE

• Achieve all targets related to BBBEE and transformation through due consideration in the processes of procuring products and services where required.
• Ensure procurement compliance with BEE objectives Create and set BEE targets to develop, implement and manage BEE policies, procedures, and initiatives in line with legislative and compliance requirements (e.g., the DTI Construction Sector Codes, Employment Equity Act, in respect of the Group BEE ownership, Socio Economic Development as well as Preferential Procurement and Supplier Development commitments).
• To manage and develop Group Supplier Development programs were required.
• Partner with the business units to manage and develop skills development strategies to ensure the appropriate spend is focused in the right category and spend areas

Compliance and Risk

• Policies and procedures: Develop, amend and implement relevant policies and procedures
• Compliance: Ensure compliance with relevant policies & procedures, regulation and legislation
• Risk: Ensure risks are reported on and mitigated

People

• People Processes: Manage employees through the employee lifecycle including, recruit, manage performance and reward
• People Development: Build a high-performance team through regular individual and team engagement sessions. Identify talent, coach, and develop to ensure talent retention
• Category Buyer Leadership
• Manage performance of the 1 Category Buyer reporting into the role.
• Allocate sourcing activities and workloads.
• Review procurement documentation and recommendations.
• Coach and mentor the Category Buyer.
• Facilitate skills transfer and professional development.
• Conduct regular performance discussions.
• Drive high levels of employee engagement.

QUALIFICATIONS / KNOWLEDGE

• BCom degree or equivalent certification related to Procurement, Supply Chain or Purchasing and Supply
• 7-10 years in a Sourcing environment with focus on the following categories: Hard Services, Soft Services, Outsourced Services, Occupational Health and Safety (OHS), Environmental, Social and Governance (ESG) and any services provided by the Landlord of the facility where relevant.
• Integrated Facilities Management Model / Outsourcing / Insourcing
• Proven track record of delivery and achievements in Category Management, Strategic S