Chief Registry Clerk: Medical Records (Permanent position)

A job opportunity exists for the right candidate in Western Cape

Employment Type:

Permanent

Reference No:

TBH119/2026

Location:

Tygerberg Hospital, Parow Valley

REMUNERATION

R 338 106 per annum - R 398 277 per annum Annual salary plus service benefits (13th cheque, employer's contribution to the pension fund, housing and medical aid allowance).

STARTING DATE

28 Aug 2026

CLOSING DATE

• PLEASE NOTE:

11 Sep 2026, 5:00 pm

EMPLOYMENT EQUITY

The Department of Health and Wellness is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in the regard will be appreciated.

Note: No payment of any kind is required when applying for any of the positions advertised by the Western Cape Government.

ENQUIRIES

Ms M Xontana, tel. no. (021) 938 4512

NOTE

Shortlisted candidates will be subjected to a practical assessment.

DUTIES (KEY RESULT AREAS/OUTPUTS)

Ensure work processes within Medical Records are executed as per policies and protocols including data capturing, batching of episode folders, filing and retrieving of documents, printing of appointment lists and the finalisation thereof. Efficient and effective control over the scanning centre to ensure quality assurance of patient information. Ensure that the destruction/ disposal of folders and x-rays are done timeously and as per Records Management Policy. Responsible for the supervision of Medical records clerks including leave administration, attendance registers, PERMIS reviews and other HR-related matters. Enforce discipline and ensure compliance with policies, procedures and protocols. Plan and monitor in house and external training of staff.

EXPERIENCE

Appropriate experience in a Registry environment or Medical Records.

MINIMUM EDUCATIONAL QUALIFICATION

Senior certificate (or equivalent).

COMPETENCIES (KNOWLEDGE/SKILLS)

Knowledge of Records Management Procedural as well as the ability to capture data and operate computer. Computer literate. Good communication skills (verbal and written). Knowledge of PERMIS/SPMS system. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in Registry or Medical Records. Ability to work under pressure, handling a high work volume and meet strict deadlines. Information systems (e.g. Clinicom, ECM, Microfilm etc). Knowledge of departmental policies and procedures. Knowledge of National Archives and Records Service of South Africa Act, 1996 (Act No. 43 of 1996); Promotion of Access to Information Act, 2000 (Act No. 2 of 2000); Protection of Personal Information Act, 2013 (Act No. 4 0f 2013); Promotion of Administrative Justice Act, 2000 (Act No. 3 of 2000).

NOTICE TO ALL

Candidates must comply with the advertised appointment requirements of the post by the closing date and time of the advert.Candidates may be subjected to a competency test. No payment of any kind is required when applying for this post. As directed by the Department of Public Service and Administration, applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records and previous employment. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine the candidate’s suitability based on the post’s technical and generic requirements, and the other will be an integrity (ethical conduct) assessment.

It will be expected of shortlisted candidates to be:

available at the venue on the time and date as determined by the Department and

bring along recently (not older than 6 months) certified copies of your Identity Document (ID), driver’s license (if applicable for the post), qualification and/or proof of registration at relevant statutory body etc. Failure to adhere to the aforementioned may lead to his/her application being disqualified and not further considered.