Company Secretary Administrator

Company Secretary Administrator

Department: Legal – Solicitors Enquiries

Location: South Africa –Remote

Working Hours: 37 hours per week, aligned with UK working hours

Reports to: Solicitors Enquiries Manager

Salary: Competitive, based on experience and payable in South African rand

About the Role

We are looking for a highly organised and detail-focused Company Secretary Administrator to join our Legal – Solicitors Enquiries team.

This is a fully remote role based in South Africa, providing administrative and company secretarial support to our UK-based Solicitors Enquiries and Property Management teams.

The successful candidate will be responsible for maintaining accurate company records, supporting statutory compliance and filings, and assisting with a range of property management administration. This role would suit someone who is organised, comfortable working independently, and enjoys working with detailed records and documentation.

Key Responsibilities

• Maintain company records, statutory registers and corporate documentation for clients.
• Assist with filings and statutory submissions to Companies House where required.
• Maintain accurate records of directors, shareholders, resolutions and other corporate documents.
• Ensure company documentation is correctly filed, updated and easily accessible.
• File dormant accounts.
• Liaise with the Service Charge Accounts Team regarding micro accounts.
• Provide administrative support to the Property Management team.
• Liaise with Directors to obtain identification documents and personal codes.
• Maintain accurate client records on BOSS, including landlord, client and leaseholder names and addresses.
• Ensure all records and documentation are maintained accurately and confidentially.
• Support the wider team with administrative duties as required.

What We're Looking For

Essential

• Strong written and verbal English communication skills, with the ability to communicate clearly and professionally with UK-based colleagues, clients and directors.
• Previous experience in a detail-focused administrative role involving records, documentation or regulated processes.
• Excellent attention to detail and a methodical approach to work.
• Ability to work independently, manage competing priorities and meet deadlines.
• Ability to work effectively under pressure.
• Professional approach to handling confidential and sensitive information.
• Good working knowledge of Microsoft Office, particularly Word, Excel, Outlook and Teams.
• A reliable home-working environment and the ability to work effectively in a fully remote role.

Desirable

• Previous experience using Inform Direct or similar company secretarial software.
• Previous experience within property management.
• Experience working with Companies House or UK company secretarial processes.

Please Note

• Applicants must be based in Cape Town or surrounding areas, with reliable internet connectivity and the ability to attend occasional in-person meetings.
• We are committed to Employment Equity and welcome applicants from designated groups as per the Employment Equity Act.
• Candidates must have legal authorisation to work in South Africa.
• The company reserves the right not to make an appointment.