Corporate Event Project Manager

Aleit Events is looking for a Corporate Events manager who will be responsible for creating successful corporate events that leave memorable experiences for the members of the hosting organisation or firm.

Duties & Responsibilities:

• Conceptualising, designing, and creating high-profile external events that portray the organisation in a positive light to media, government officials and other key stakeholders. *Events include corporate seminars, conferences, year end functions, product launches, celebrations, gala dinners, cocktail events, private functions, etc.
• Working with client budgets to create cost estimates to align with their selected look and feel for their event. Also creating expense sheets to keep track of all expenses.
• Designing recommendations for strategic approach, budget, and creative direction of new events.
• Managing communications and promotional materials for events.
• Influencing and negotiating with external partners for preferred rates.
• Do full project management for events, e.g., timelines, venue proposals, hiring of suppliers, complete legal obligations, booking staffing, and creating budgets.
• Coordinate the event on the day including supplier and timeline management.
• Planning room layouts and designing the floor plan of the event. Creating relevant renders with AI.
• Planning the entertainment program, scheduling speakers, and demonstrations.
• Coordinating staffing requirements and staff briefings.
• Overseeing the breakdown and removal of the event and clearing the venue efficiently.
• Performing post-event evaluation; including data entry and analysis, and producing reports for event stakeholders.
• Working in a diverse team.
• Liaising with internal marketing and sales team to promote the business.

Requirements:

• Extensive knowledge on managing vendors and partnering with external businesses in supporting an events
• Knowledge in managing corporate and private events
• Participation in executing large-scale events of 1000+ people at external venues
• Experience leading a diversity of events, from small or medium-sized venues to large celebrations in the firm or at external venues
• Demonstrated awareness of event production best practices and trends, as well as experience implementing creative digital event features, is an added advantage
• Exceptional communication and presentation skills, both written and verbal
• Strong attention-to-detail, self-directed initiative, resourcefulness and drive for innovation
• Exceptional time and resource management
• Operational project management skills and experience creating work plans, meeting agendas and other collaboration tools
• Strong customer-orientation and proven reputation of collaborative work relationships
• Strong influencing and negotiation skills
• Ability to prioritise workload and act with appropriate urgency
• Demonstrated proactive commitment in evolving events based on feedback and guidance
• Effective, independent decision-making ability
• Calm appearance under pressure
• Readiness to work outside fixed business hours if necessary (e.g. mornings, evenings, and weekends)
• Capacity to succeed in a fast-paced, dynamic organisation.
• Excellent communication skills English (Afrikaans is a bonus).
• Ability to meet strict deadlines.
• Excellent administrative skills and knowledge of Xero, Microsoft office and iOS systems.

Qualifications:

• Degree or diploma in Event Management or similar

Experience:

• 2-3 years in event project management

Job Type: Full-time

Pay: R20 000,00 - R25 000,00 per month

Education:

• Diploma (Required)

Experience:

• Event Management: 2 years (Required)

Location:

• Johannesburg, Gauteng (Required)

Work Location: In person