Cost & Creditors Controller

Job Advert Summary

Responsible for controlling the purchase and supply of all food, beverage, consumables, printing, stationery and operating equipment for the company, developing and maintaining procurement policies and procedures while ensuring maximum value through lowest cost alternatives.

Also responsible for ensuring that all accounts are signed off, payments are accurately reconciled and dealing with all queries from suppliers relating to payments.

Minimum Requirements

• Grade 12 (Matric) required; relevant Accounting, Finance, Cost Control, or Procurement qualification advantageous.

  • Minimum 2 years' experience in purchasing, cost control, creditors, or related financial functions.
  • Sound knowledge of cost control, creditors, purchasing, inventory, and financial processes.
  • Hospitality experience and knowledge of Sage, Excel, Opera, Micros, and My Inventory advantageous.
  • Strong numerical, analytical, organisational, communication, and time-management skills.
  • Detail-oriented, ethical, proactive, and able to work independently under pressure.
  • Strong interpersonal skills and a service-oriented approach.
  • Willingness to work flexible hours when required.

Duties and Responsibilities

Cost Control & Inventory Management

• Manage and monitor inventory, stock levels, and stock control procedures across operational departments.

  • Calculate Food & Beverage costs, monitor Cost of Sales (COS), and investigate and report variances.
  • Reconcile inventory and accounting system transactions and prepare weekly, monthly, and mid-month cost reports.
  • Manage stocktake procedures, assist with monthly stocktakes, and ensure compliance with stocktake SOPs.
  • Assist with Food & Beverage budgeting and monitor expenditure against approved budgets.
  • Ensure recipes and selling prices align with approved cost targets.
  • Support staff training and development in stock management, inventory, and recipe systems.

Creditors Control

• Process and capture supplier invoices accurately and timeously in Sage.

  • Match and verify invoices between Sage and My Inventory.
  • Assist with creditor statement reconciliations and payment runs.
  • Maintain the creditors' age analysis within 30 days.
  • Liaise with suppliers and assist in resolving invoice and payment discrepancies.

Procurement & Financial Controls

• Manage purchasing and supply of operational goods and equipment.

  • Ensure purchase orders and invoices are properly authorised and correctly allocated.
  • Monitor procurement processes for compliance with company policies and procedures.
  • Identify cost-saving opportunities and monitor supplier pricing and discrepancies.

Reporting & Administration

• Prepare accurate financial, cost control, inventory, and creditors reports.

  • Maintain accurate financial records and supporting documentation.
  • Assist with month-end processes, reconciliations, and inventory journals.
  • Complete financial administration, data capturing, and system updates accurately and timeously.
  • Provide information required for reporting and audits.
  • Maintain positive and effective working relationships with colleagues and other departments

Compliance & General Responsibilities

• Ensure compliance with company policies, procurement procedures, financial controls, and departmental SOPs.

  • Maintain accurate records and confidentiality of financial and supplier information.
  • Comply with HR procedures and maintain professional working relationships.
  • Promote teamwork, quality standards, and excellent service.
  • Assist with other duties as required to support the smooth running of the Finance Department.