Debtors Clerk

Purpose

The purpose of this role is to take full responsibility of the debtors function within the HMV Group and to provide assistance to the Accountant and Group Accountant. From time to time ad hoc duties may be expected from you by management due to operational requirements.

Reporting Line

The position reports to the Group Accountant

Key Duties / Responsibilities

• Oversea the full debtor’s function, including invoicing, returns, reconciliations and accurate payment allocations in the accounting system.
• Prepare and distribute monthly customer statements and follow up on overdue accounts, resolving payment discrepancies promptly.
• Prepare monthly debtor ageing reports and assist with month – end financial close.
• Facilitate Credit application process
• Daily review of hospitality cash up reconciliation and resolving any discrepancies with the specific Hospitality manager.
• Reconciliation of Hospitality vouchers issued to the public.
• Processing of hospitality daily sales from the operational software ( where required) into the financial software program
• Monthly cash up reconciliation within the financial system.
• Assist with accurate tip payouts based on cash up reconciliations.
• Maintain accurate debtor records and ensure supporting documentation is filed and accessible.
• Assist with audit documentation preparation and liaise with auditors as required .
• Support the finance team with ad hoc tasks.

Qualifications and experience

• Diploma in Accounting
• 2 years’ experience as a Debtors accounts clerk
• Proficient in MS Excel and accounting software (Sage Evolution)

Competencies (Required skills/ abilities)

PLANNING AND ORGANISING

• Well-developed planning and coordinating skills
• Structures work logically and efficiently and execute accordingly.
• Follos up and ensures work is done on time and deadlines are met

ACTION-ORIENTED

• Goal orientated
• Completes tasks in a timely manner.
• Displays energy and pro-activeness.

PROBLEM-SOLVING AND DECISION MAKING

• Takes ownership of issues and follows through to point of resolve
• Consider the wider consequences of each decision
• Gathers and analyses information to find creative solutions

ACCOUNTABILITY

• Accepts responsibility for own actions and decisions.
• Demonstrates commitment to accomplish work in an ethical, efficient, and cost-effective manner.
• Able to work independently and in a team ( supporting and working towards team goals)

INTERPERSONAL AND COMMUNICATION SKILLS

• Listen actively.
• Interprets feedback correctly and takes appropriate action.
• Communicates verbally in a clear, concise, convincing, and persuasive manner, appropriate for the audience.
• Sound verbal and written skills.

HONESTY AND INTEGRITY

• Instils mutual trust and confidence.
• Behave in a fair, respectful, and ethical manner toward others.
• Demonstrates a sense of corporate responsibility and commitment

ADMINISTRATIVE

• Strong numerical and reconciliation skills.
• Excellent attention to detail and accuracy.

Work Location: In person