Executive Administrative Assistant

About the Role

AssetStone Ltd, a UK/Europe-focused specialty finance firm, is seeking an experienced Executive Assistant to provide high-level support to the CEO/Director. This is a pivotal role supporting the leadership of a fast-paced firm managing a diverse property and finance portfolio across the UK and Europe.

Key Responsibilities

• Diary & schedule management: Proactively manage a complex, shifting calendar, prioritising competing demands across board meetings, investor calls, site visits, and external stakeholder engagements
• Correspondence & communications: Draft, review, and manage correspondence on behalf of the Director; screen and triage email inbox; ensure timely responses to time-sensitive matters
• Meeting coordination: Organise and prepare board meetings, investor updates, and management calls — including agenda preparation, minute-taking, and follow-up action tracking
• Travel & logistics: Arrange domestic and international travel, accommodation, and itineraries
• Document preparation: Prepare presentations, reports, and briefing packs; proofread and format materials to a professional standard
• Stakeholder liaison: Act as a first point of contact for investors, lenders, professional advisers (legal, tax, planning consultants), and internal team members
• Confidentiality & discretion: Handle sensitive commercial, financial, and legal information with absolute discretion
• Project support: Assist with ad hoc projects across the portfolio, including planning applications, financing transactions, and corporate governance matters
• Office management: Support broader office administration as needed, working closely with the Accounts & Operations team

Candidate Profile

• Minimum 3–5 years' experience as an EA/PA supporting C-suite or director-level executives, ideally within financial services, property, or professional services
• Exceptional organisational skills with the ability to manage competing priorities under pressure
• Excellent written and verbal communication skills; comfortable drafting on behalf of a senior executive
• High level of discretion and sound judgement in handling confidential matters
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable adopting new tools/systems
• A proactive, "no task too small" attitude combined with the gravitas to interact confidently with investors and senior stakeholders
• Prior exposure to real estate, finance, or legal environments is advantageous but not essential

Pay: R20 000,00 - R24 150,00 per month

Work Location: In person