Executive Assistant

Overview

We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.

This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.

Key Responsibilities

Inbox & Communication Management (CORE)

• Manage and triage incoming emails
• Respond, redirect, or decline requests on behalf of the executive
• Act as a gatekeeper — ensuring only high-priority items reach the executive
• Route requests to relevant team members

Calendar & Time Protection

• Manage and optimize executive calendar
• Decline or reschedule unnecessary meetings
• Ensure time is allocated effectively

Business Operations Support

• Assist in keeping internal workflows on track
• Support coordination across team members
• Ensure follow-ups and tasks are completed

Collaboration with EA Team

• Work under and alongside the current EA
• Learn systems and processes quickly (within ~2 weeks)
• Transition into independent support after onboarding

Requirements

• Strong experience in Executive Assistant or similar role
• Excellent judgment and decision-making ability
• Ability to confidently say “no” on behalf of executive
• Highly organized and detail-oriented
• Comfortable working in structured, fast-paced environments
• Experience with Google Workspace
• AI awareness or willingness to learn

Nice to Have

• Experience supporting high-level executives

• Experience in fast-growing or high-demand environments

• Location: Remote

• Type: Full-Time

• Working Hours: 10:00 AM – 7:00 PM Pacific Time

• Training Period: Must be open to working overnight hours temporarily (approx. 2 weeks)