Executive Assistant – Healthcare / Medical Practice

🚀

We’re Hiring: Executive Assistant – Healthcare / Medical Practice

📍

Location:

On-site / Remote

💼 Employment Type:

Full-Time

🏥 Industry:

Healthcare / Medical Practice

About the Role

We are seeking a highly organized, professional, and detail-oriented

Executive Assistant

to provide high-level administrative and operational support in a fast-paced healthcare environment.

This opportunity is ideal for an experienced Executive Assistant who is comfortable working in a

confidential, patient-focused setting

and supporting physicians, medical directors, or senior healthcare executives. The successful candidate will help keep schedules, communications, and practice operations running smoothly so healthcare leaders can focus on delivering exceptional patient care.

Key Responsibilities

• Provide high-level administrative support to physicians, medical directors, and senior healthcare executives.
• Manage complex calendars, patient appointments, consultations, surgeries, meetings, and competing priorities.
• Serve as a professional liaison between executives, patients, healthcare providers, insurers, and vendors.
• Prepare, organize, and maintain medical reports, patient records, correspondence, and other confidential documentation.
• Handle sensitive information in accordance with healthcare privacy and confidentiality requirements, including

HIPAA or applicable equivalents

.

• Assist with medical billing, insurance claims, authorizations, payment follow-ups, and related administrative processes.
• Coordinate meetings, prepare agendas, take meeting minutes, track action items, and follow up on outstanding matters.
• Support day-to-day practice operations, including staffing coordination, supplies, vendors, and administrative workflows.
• Assist with healthcare projects, system implementations, accreditation processes, and operational improvements.
• Coordinate executive travel and events while preparing and managing professional internal, external, and patient communications.

What We're Looking For

The ideal candidate will have:

• At least 1 year of experience

as an Executive Assistant; healthcare or medical experience is preferred.

• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills with exceptional attention to detail.
• A high level of professionalism, discretion, and confidentiality.
• Proficiency in

Microsoft Office or Google Workspace

.

• Experience with

EMR/EHR systems, medical billing, insurance processes, or healthcare administration

is a plus.

📩 How to Apply

Interested candidates should send their

comprehensive CV

to

recruitment@flowz.com

.

Please use the following format as the email subject:

Executive Assistant – Healthcare / Medical Practice – [Your Full Name]

Example:

Executive Assistant – Healthcare / Medical Practice – Jane Smith