Executive Assistant & Office Coordinator

Executive Assistant & Office Coordinator

Bryanston | Permanent, full-time | Market-related, negotiable on experience

About the role

Oryx Systems is recruiting an Executive Assistant & Office Coordinator to support the CEO, CFO and General Manager, and to take ownership of office administration and coordination. This is a newly created position with a scope broader than a traditional reception or administrative role, and it carries responsibility across the business.

Key responsibilities

Executive Support

• Calendar management.
• Meeting scheduling and coordination.
• Travel arrangements.
• Meeting preparation.
• Following up on action items.
• Preparation of basic documents and presentations.
• Assisting executives with administrative tasks.

Office Operations

• Reception and visitor management.
• Office supplies and consumables.
• Procurement coordination.
• Courier management.
• Facilities and office maintenance.
• Supplier coordination.
• Meeting room management.
• Off-site errands and office purchasing

Administrative Support

• Document preparation.
• Filing and record keeping.
• General business administration.
• Event and staff function coordination.
• Assistance with internal communications.
• Administrative support to HR

Project Coordination

• Tracking action items.
• Following up with managers.
• Coordinating business initiatives.
• Supporting company-wide projects where required.

Requirements

• Matric - a relevant post-matric qualification is advantageous.
• 3+ year experience as an Executive Assistant, Office Manager, Operations Coordinator, Project Coordinator or Administration Manager.
• Demonstrated ability to manage competing priorities and work independently.
• Excellent written and verbal communication.
• Proficiency in Microsoft Outlook, Word, Excel, Teams and SharePoint; familiarity with AI tools such as Copilot is advantageous.
• Valid driver’s licence.
• Proven discretion in handling confidential information.

What we offer

• A newly created role with direct exposure to the executive team and visibility across every department.
• Scope to shape the position and grow with the business.
• Provident fund

Application process

Email your CV to chenoa@oryxsystems.co.za with “Executive Assistant & Office Coordinator” in the subject line along with a motivation letter on why you would be the ideal candidate. Please include your expected monthly cost to company and your notice period.

Closing date: 11 September 2026.

Shortlisted candidates will be asked to submit a short video introduction and to complete a practical exercise before interviews.

By applying, you consent to the processing of your personal information for recruitment purposes in accordance with POPIA. If you have not heard from us within two weeks of the closing date, please consider your application unsuccessful. Oryx Systems is an equal opportunity employer and appointments are made in line with our Employment Equity Plan.

Pay: R30 000,00 - R45 000,00 per month

Ability to commute/relocate:

• Bryanston, Gauteng 2196: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person