Executive Assistant (Real Estate) (Remote)

We are looking for an exceptional Executive Assistant who thrives in a demanding, fast-paced environment and genuinely enjoys spinning multiple plates at once without dropping standards, communication, or attention to detail.

This is not a quiet admin role.

This is for someone who can operate alongside senior management, anticipate problems before they happen, protect time fiercely, handle pressure professionally, and become a highly trusted right hand within a growing business.

This is a fully remote / virtual position supporting senior leadership across multiple areas of the business. You will be expected to manage priorities efficiently, communicate confidently with clients and stakeholders, and keep operations moving at speed. No two days will look the same.If you are organised, commercially aware, proactive, emotionally intelligent, and calm under pressure, we want to hear from you.

Key Responsibilities:

• Managing busy diaries and calendars
• Handling senior-level email management and prioritisation
• Coordinating meetings, travel, and schedules
• Following up tasks aggressively to ensure completion
• Supporting business operations and projects
• Communicating with clients, suppliers, and stakeholders professionally
• Preparing reports, documents, presentations, and correspondence
• Managing confidential information with absolute discretion
• Assisting with systems, workflows, and operational efficiency
• Problem-solving independently without constant supervision
• Acting as a gatekeeper and protector of senior management time

Requirements:

You MUST:

• Have previous Executive Assistant or senior PA experience
• Have experience supporting senior management or directors
• Have a strong customer-facing background with excellent people skills
• Be highly organised and process-driven
• Thrive in a high-pressure, fast-moving environment
• Be proactive rather than reactive
• Have exceptional written and verbal communication skills
• Be highly competent with technology and remote working tools
• Be able to prioritise effectively under pressure
• Demonstrate exceptional attention to detail
• Be trustworthy, discreet, and capable of absorbing highly confidential matters
• Have a positive personality and resilient mindset, understanding that life within a growing business will not always be a bed of roses
• Be comfortable managing multiple priorities simultaneously
• Remain calm, composed, and solution-focused during challenging situations

Bonus Points If You Have Experience With:

• Property industry
• CRM systems
• AI tools and automation
• Microsoft 365
• Canva
• Project management tools
• Social media coordination
• Remote team management

This Role Is NOT For You If:

• You need constant supervision
• You struggle with fast-paced environments
• You are easily overwhelmed by multiple priorities
• You avoid accountability
• You are looking for a slow or repetitive admin role
• You are not confident communicating with senior people and clients
• You take criticism personally rather than using feedback to improve

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Hardware Requirements:

• Computer or laptop with stable performance.
• Reliable ADSL/Fibre internet (minimum 50 Mbps).
• Headset compatible with VOIP systems.
• Anti-virus installed.
• UPS/Backup power for load shedding.

To Apply

Please send:

• Your CV
• Include a video outlining your experience and why you believe this role is a great fit for you.
• Also include which AI tools you are currently utilizing
• And give examples of previous senior-level support experience

Working hours:

• Monday to Friday (9am to 6pm) UK Time.
• Every second Saturday (10am to 4pm) UK Time.

Job Type: Full-time

Pay: R23 000,00 - R25 000,00 per month

Application Question(s):

• Are you comfortable with the Saturday work requirement?
• Please provide suitable dates and times that would suit you to attend an interview. Also, how soon you could potentially start should you be successful.

Experience:

• executive assistant (or similar): 3 years (Required)

Work Location: Remote