Executive Assistant (South Africa)

As the Executive Assistant, you'll be at the centre of our executive operations. You'll work closely with our Executive Committee and Board, helping keep strategic initiatives moving, ensuring governance processes run smoothly, and creating the structure that allows our leaders to perform at their best. You'll become a trusted advisor, organiser and coordinator who keeps everything running seamlessly behind the scenes.

 

What You’ll Do:  

Executive Committee (ExCo) Support & Coordination:

• Effective management of ExCo and Board calendars and executive engagements.
• Coordination of ExCo and Board meeting agendas, packs, and documentation.
• Structured tracking of ExCo and Board action items and follow-ups.
• Alignment of executive schedules to strategic priorities.

Board & Governance Support:

• Compilation and coordination of Board packs and ExCo reporting packs.
• Accuracy, completeness, and professional formatting of executive reports.
• Maintenance of governance documentation and record-keeping.

Strategic Execution & Initiative Tracking:

• Tracking of ExCo and Board strategic initiatives and deliverables.
• Maintenance of structured progress reporting mechanisms.
• Coordination of cross-functional follow-ups.

Stakeholder Communication & Engagement:

• Professional communication with internal and external stakeholders.
• Drafting of executive correspondence and presentations.
• Structured management of inbound and outbound executive communication.

Compliance and Risk Management:

• Adherence to internal controls, audit requirements, and regulatory obligations.
• Support the organisation’s compliance risk management programme by assisting with the identification, documentation, and monitoring of compliance obligations.
• Monitor regulatory developments and support the business’s interpretation and awareness of regulatory requirements.
• Assist in preparing for and coordinating external audits or regulatory reviews as directed.

Governance Committee Management:

• Provide administrative and operational support to relevant governance committees (including ExCo, Board sub-committees, and divisional Exco committees), ensuring smooth scheduling, preparation, and governance oversight.
• Prepare committee meeting packs, agendas, and supporting documentation within agreed timelines and in accordance with governance best practices.
• Record, draft, and distribute accurate minutes of governance committee meetings; track and follow up on committee resolutions and action items.
• Maintain governance committee registers, including terms of reference, membership records, attendance registers, and resolution logs.
• Prepare timeous governance and risk-related reports to relevant governance committees, ensuring these reports follow governance best practices.

Company Administration & Statutory Records:

• Maintain and update the company register and statutory records in respect of all entities within the EFT Corporation Group, ensuring accuracy and compliance with applicable regulatory requirements.
• Engage with the various external country company secretaries to ensure compliance with company and local regulations.
• Manage the updating and version control of company letterheads and approved corporate templates across all Group entities, ensuring consistency and compliance with branding and governance standards.
• Coordinate the preparation and filing of statutory and regulatory documentation in collaboration with Legal and the Company Secretary (where applicable), including annual returns and director registers.
• Maintain an accurate and current record of authorised signatories, delegation of authority frameworks, and related governance instruments.
• Conduct version control and documentation accuracy checks on all corporate governance instruments, ensuring all documents are properly archived and accessible.

Support to Compliance, Legal and HR departments:

• Support the Compliance, Legal and HR departments with projects as and when required

Stakeholder Collaboration:

• Cross-functional alignment with other departments.
• External stakeholder engagement.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Law, or related field.
• 3–5 years' experience supporting executives or senior leadership.
• Experience within financial services, fintech or another regulated environment (advantageous).
• Outstanding planning and organisational skills.
• Excellent written communication and presentation abilities.
• Advanced Microsoft Office skills
• Experience using AI tools to improve productivity and efficiency.
• Confidence working with multiple senior stakeholders.
• Strong attention to detail and document quality.
• The ability to manage competing priorities while remaining calm under pressure.
• Experience supporting Boards, governance committees or company secretarial functions will be an added advantage.
• https://www.eftcorp.com/job-openings/executive-assistant-south-africa