Executive Assistant – Travel & Hospitality

✈️

We’re Hiring:

Executive Assistant – Travel & Hospitality

Are you highly organized, detail-oriented, and passionate about the travel industry? We’re looking for an experienced

executive assistant

to provide high-level administrative, client, travel, and operational support for a growing travel business.

Work Location:

Remote / Onsite

Employment Type: Full-Time

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Key Responsibilities

• Provide day-to-day executive, administrative, and operational support to the business owner.
• Manage calendars, inboxes, appointments, correspondence, deadlines, and partner follow-ups.
• Prepare, review, and quality-check travel itineraries and client documentation.
• Coordinate with clients, hotels, suppliers, travel partners, and accounting contacts.
• Manage multiple active trips while ensuring travel details and records remain accurate and up to date.
• Track commissions, outstanding payments, supplier follow-ups, and related accounting documentation.
• Review, amend, annotate, and consolidate supplier invoices and PDF documentation.
• Support travel logistics, including accommodations, cruises, honeymoon packages, and supplier requirements.
• Assist with light marketing activities, including Canva graphics, newsletters, blog uploads, and branded content.
• Work across travel and business platforms, including TravelJoy, Travify, Safari Portal, Scion, True Veil, Google Workspace, Microsoft tools, and Canva.

🔎 What We’re Looking For

• 2+ years of experience

in travel advisory, travel operations, executive assistant, or a related role preferred.

• Excellent written English, grammar, proofreading, and professional communication skills.
• Exceptional attention to detail, with the ability to manage multiple trips, deadlines, and priorities simultaneously.
• Strong organizational skills, initiative, professional judgment, and the ability to work independently with minimal supervision.
• Confidence using digital platforms, CRMs, itinerary-building systems, Canva, PDFs, and other business tools.
• Ability to quickly learn new technology and adapt to new systems and processes.

📩 How to Apply

Interested candidates should send their

comprehensive CV

to

recruitment@flowz.com

.

Please use the following format as the email subject line:

Executive Assistant – Travel & Hospitality – [Full Name]

If you're organized, proactive, detail-oriented, and excited to support a fast-paced travel business,

we'd love to hear from you!

🌎✈️