Executive Assistant (Venture Capital)

Executive Assistant - Venture Capital (Remote – US EST)

Location: Fully Remote

Working Hours: Eastern Standard Time (EST)

Industry: Financial Services / Advisory

Role Overview

We are seeking a highly capable Executive Assistant to primarily support the advisory side of our business. This role sits at the intersection of strategic support and high-level execution—somewhere between a traditional Executive Assistant.

The ideal candidate is organized, proactive, intellectually curious, and comfortable operating in a fast-paced financial environment. You will act as a trusted partner to senior leadership, ensuring priorities are managed effectively while contributing to research, preparation, and strategic initiatives.

Key Responsibilities

Executive & Advisory Support

• Manage complex calendars, scheduling, and coordination across internal and external stakeholders
• Prepare meeting agendas, briefing documents, and follow-ups
• Handle confidential and time-sensitive communications with professionalism and discretion
• Support day-to-day operational needs for senior advisors

Chief of Staff–Level Support

• Assist with prioritization, workflow organization, and execution of key initiatives
• Conduct research and synthesize information (e.g., summarizing relevant financial news, market updates, and industry trends)
• Draft internal summaries, memos, and presentations for leadership
• Act as a connective tissue between leadership and cross-functional teams

Research & Analysis

• Track and summarize top financial and business news relevant to the advisory team
• Prepare concise insights and talking points for leadership
• Support ad hoc research projects related to clients, markets, or investment themes

Operational Excellence

• Improve and maintain internal processes and documentation
• Anticipate needs, identify gaps, and proactively propose solutions
• Coordinate travel, logistics, and administrative details as needed

Ideal Candidate Profile

• Experience as an Executive Assistant, or similar hybrid role
• Prior exposure to financial services (investment banking, private equity, asset management, venture capital, or advisory firms) is strongly preferred
• Strategic thinker with strong judgment and the ability to operate independently
• Excellent research, synthesis, and written communication skills
• Exceptionally organized with strong attention to detail
• Comfortable supporting senior executives in a dynamic, high-expectation environment
• Able and willing to work Eastern Standard Time (EST) consistently

Nice to Have

• Experience supporting advisory or deal-driven teams
• Familiarity with financial terminology, market dynamics, and investment workflows
• Experience preparing executive-level briefings or investor-facing materials

Why This Role

This is a unique opportunity to work closely with senior leadership in a growing financial organization, gaining exposure to strategic decision-making while playing a critical role in execution and operational excellence. The role offers autonomy, impact, and the chance to grow alongside a high-performing advisory team.