Executive Assistant

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Job Title: Executive Assistant with Project Management Capabilities

About the Company:

Our client is a company that provides consulting services.

Job Description:

You will provide high-level executive support. You will also help manage projects. We are looking for someone with strong executive assistant experience. You should have good instincts and be able to take ownership quickly. You should understand the basics of executive support. You will support a fast-moving leader.

You should be proactive and anticipate needs. You will look ahead at the calendar. You will ask questions and spot upcoming needs. You will flag conflicts or issues and suggest solutions. For example, if an in-person meeting is followed by a Zoom call, you will flag this or schedule travel time. You will manage the calendar and priorities carefully. You will schedule meetings thoughtfully. You will know what needs preparation in advance. You will watch upcoming travel and commitments. You will help the executive stay ahead of a busy and changing schedule.

Responsibilities of the role:

• Manage calendars and priorities.

• Schedule meetings thoughtfully.

• Prepare for upcoming events and meetings.

• Monitor upcoming travel and commitments.

• Track open items, deadlines, and follow-ups.

• Ensure tasks and projects do not fall through the cracks.

• Understand objectives and determine the required steps to achieve them.

• Draft polished communications for clients, partners, and stakeholders.

• Exercise good judgment in handling tasks independently or escalating them.

• Establish and own effective systems for organization.

Required Experience and Qualifications:

• Prior executive support experience is required.

• Experience supporting a founder, senior executive, or similar leader.

• Ability to take ownership quickly.

• Strong calendar and priority management skills.

• Excellent follow-through and task management skills.

• Ability to operate with context and desired outcomes, not just instructions.

• Strong written communication skills.

• Good judgment.

• Ability to reduce the executive's mental load.

Preferred Skills:

• Project management capabilities.

Personality:

• Proactive and anticipatory.

• Organized.

• Low-friction approach to work.

• Takes initiative and ownership.

Software & Tools:

• Google Workspace (Calendar, Gmail, Docs, Sheets)

• Project management tools (specific tools not mentioned, but comfort with them is implied)

Schedule:

Full-time position.

Standard business hours, with flexibility for executive needs.

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.