Executive Operations Associate (Founding Volunteer)

Founding Executive Operations Associate (Volunteer with Stipend)

Remote (South Africa)

Volunteer Position with Monthly Stipend

Mind Legacies is a central intelligence holding company dedicated to building, governing, and scaling breakthrough intellectual property, research initiatives, and technology subsidiaries. Rather than operating as a traditional technology startup, Mind Legacies provides the governance, operational infrastructure, commercialization strategy, and organizational architecture that enable its subsidiaries to grow sustainably.

Our first operating subsidiary, SYNAPSIS, is currently moving through its commercialization phase, and we are assembling the founding executive team that will build the operational foundation of the organization.

This is an opportunity to become one of the first executive members of a company being designed for long-term institutional growth.

About the Role

We are looking for a highly organized, proactive, and ambitious Executive Operations Associate to become part of the Head Mind Legacies executive office.

This role is ideal for postgraduate, masters students or final-year university students in Business Management, Business Administration, Operations Management, Project Management, Industrial Psychology, Commerce, or related fields who want real executive-level experience inside an organization from its earliest stages.

The Executive Operations Associate supports executive coordination, prepares organizational work for execution, manages executive administration, and will eventually lead the Executive Administration Office as Mind Legacies grows.

Responsibilities

• Coordinate executive workflows and priorities.
• Prepare implementation plans from executive decisions.
• Maintain executive documentation and operational registers.
• Coordinate Microsoft Teams, ClickUp, and Google Drive workspaces.
• Track progress across executive roadmaps.
• Prepare weekly executive summaries.
• Prepare monthly executive reports.
• Assist with operational readiness programs.
• Coordinate executive meetings and follow-up actions.
• Maintain organizational records and reporting systems.
• Ensure executive tasks are properly assigned and monitored.

Qualifications

Preferred:

• Postgraduate student, masters or final-year student.
• Business Management.
• Business Administration.
• Operations Management.
• Project Management.
• Commerce.
• Industrial Psychology.
• Management Sciences.
• Or related discipline.

Ideal Candidate

You are:

• Extremely organized.
• Curious.
• Self-driven.
• Professional.
• Comfortable learning new systems.
• Interested in organizational leadership.
• Strong communicator.
• Comfortable using AI tools.
• Excited to help build something from the ground up.

What We Offer

• Monthly volunteer stipend.
• Fully remote position.
• Direct mentorship from the founding executive team.
• Opportunity to help build a new organization from its earliest stages.
• Transparent progression pathway.
• Performance-based increases in responsibility and stipend as Mind Legacies grows.
• Opportunity to transition into future paid executive positions subject to performance and organizational growth.

Pay: R3 000,00 - R5 000,00 per month

Education:

• Bachelors (Required)

Work Location: Remote