Executive Secretary: IRPTN Unit: RSWD50010

Location City of Ekurhuleni Remuneration R 307632.00 to R 421968.00 - Basic salary per annum (plus benefits) Assignment Type Permanent Job Purpose:

To provide comprehensive, efficient, and effective clerical, secretarial, and administrative support services to ensure the smooth functioning of the office.

Minimum Requirements:

• Grade 12 plus Secretarial Certificate
• 1 – 2 years' experience in similar environment

Core Responsibilities:

• Manage the Divisional Head's diary by scheduling, confirming, and coordinating appointments, meetings, and travel arrangements, while prioritising urgent matters and ensuring the effective management of commitments.
• Coordinate meeting logistics, including venue bookings, refreshments, and communication with internal and external stakeholders to ensure the smooth execution of meetings.
• Screen and manage incoming calls, correspondence, and messages before directing them to the Divisional Head, respond to routine enquiries where appropriate, and ensure the timely recording and follow-up of return calls.
• Prepare, format, copy, and distribute documents, reports, presentations, and other official correspondence using relevant office applications.
• Establish, maintain, and update an effective filing and records management system for the Office of the Divisional Head to ensure safekeeping and easy retrieval of information.
• Interested candidates whose background and experience match these challenging and exciting positions are invited to apply using an online application system attached to the advertisement on the website of the City of Ekurhuleni (www.ekurhuleni.gov.za).

Enquiries: Tel: 0860 54 3000

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.

Closing date: 2026/08/25

Monitor and follow up on action items, directives, and correspondence to ensure the timely completion of assigned tasks and effective communication with internal and external stakeholders.

Interested candidates whose background and experience match these challenging and exciting positions are invited to apply using an online application system attached to the advertisement on the website of the City of Ekurhuleni (www.ekurhuleni.gov.za).

Enquiries: Tel: 0860 54 3000

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.

Closing date: 2026/08/25

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