Executive Secretary: WASA50010

Location City of Ekurhuleni Remuneration R 322, 248.00 to R 442, 020.00 - Basic salary per annum (plus benefits) Assignment Type Permanent Job Purpose:

Perform secretarial, clerical and other administration tasks in support of managers and professional.

Minimum Requirements:

• Grade 12 or equivalent NQF Level 4
• Secretarial Diploma
• Computer literacy: MS Office
• Communication skills
• 3 - 5 years' experience in relevant environment

Core Responsibilities:

• Manage diaries and calendars, and coordinate meetings and venue bookings as required for the Division and Department.
• Arrange travel itineraries, bookings and accommodation for the Manager as required.
• Perform day-to-day administrative duties, including maintaining information and filing systems, updating records and processing documentation.
• Identify, address and resolve queries and administrative problems timeously, exercise discretion within established guidelines, and escalate unresolved matters to the appropriate authority.
• Utilise resources allocated to the position effectively and efficiently to achieve the required work outputs, and report and escalate any resource constraints or shortfalls.
• Adhere to and promote the Batho Pele principles in the provision of administrative support and services.
• Capture, transcribe, record, store and maintain information in written or electronic format, ensuring compliance with applicable governance requirements, policies, procedures and legislation.
• Maintain professional relationships and interactions with stakeholders, ensuring ethical, respectful and transparent dealings at all times

Enquiries: Tel: 0860 54 3000

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.

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