Executive Support Assistant

🌟 Exciting Remote Opportunity! We're Hiring an Executive Support Assistant! 🌟

Are you an exceptional Executive Assistant who anticipates needs, manages competing priorities, and acts as a force multiplier for busy leaders? We are seeking a full-time Executive Support Assistant based in South Africa to support U.S.-based executives, founders, and leadership teams!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Support Assistant
• Job ID: IOHMEL1
• Location: Remote — South Africa
• Job Status: Full Time
• Work Schedule: U.S. Time Zone alignment required (Monday–Friday)
• Salary: $2,000 – $3,000 USD / month 💰
• Target Start Date: ASAP 🚀

🏢 About the Role

This is more than a traditional administrative role. We are looking for a proactive right hand who can manage complex calendars, triage high-volume inboxes, track action items, and organize daily logistics so executive leaders can focus on high-impact strategic priorities.

🎯 Key Responsibilities

• 📅 Calendar & Schedule Governance: Manage executive calendars and schedule meetings proactively with zero conflicts.
• 📧 Inbox & Correspondence Triage: Manage email inboxes, draft professional correspondence, and flag urgent priorities.
• ✈️ Travel & Logistics: Coordinate end-to-end travel arrangements, itineraries, and meeting logistics.
• 📝 Action Item Tracking: Track executive action items, drive persistent follow-ups, and keep special initiatives progressing smoothly.
• 📂 Executive Support & Confidentiality: Prepare reports, presentations, and documents while handling sensitive information with high discretion.

✅ Qualifications & Requirements

⭐ Core Requirements:

• Experience: 2+ years of experience as an Executive Assistant, Personal Assistant, or in an Executive Support role.
• Organization: Exceptional time management, calendar control, and inbox triage skills with acute attention to detail.
• Mindset: Proactive, solutions-focused approach with the ability to solve problems independently.
• Communication: Flawless written and spoken English skills.
• Tech & AI Proficiency: Comfortable using modern productivity software and AI tools to increase daily output.
• Workplace Setup: Based in South Africa with an owned reliable laptop, fast and stable internet connection, and full commitment to U.S. business hours.

🚀 Submit your application today and take the first step toward your next great opportunity!