Export Controller Isando

Export Controller
Isando

Position Summary

The Export, Tender and Supply Chain Administrator is responsible for managing export contracts, Letters of Credit (L/Cs), shipping documentation, customer master data and shipment records. The role also oversees vehicle tender processes, inventory counts and stock control, marketing material acceptance, and related financial administration. The position requires close coordination with finance, legal, logistics, production, engineering, suppliers and international stakeholders to ensure accurate documentation, regulatory compliance, effective stock management and smooth end-to-end supply chain operations.
Job Description:

Export Contract & Letter of Credit (L/C) Administration

• Draft, review, export sales contracts for complete vehicles
• Follow up the issuance, amendment and verification of L/Cs to identify and mitigate hidden clause risks, and align document requirements for presentation.
• Prepare commercial invoices, packing lists, certificates of origin and customs documents, complete bank document presentation and payment collection tracking to ensure timely receipt of payment
• Resolve trade discrepancies and rectify L/C inconsistency issues, coordinate with domestic headquarters finance and legal teams for full risk control.
• Master Data Creation for Customers & Shipment Logging
• Create, revise, freeze and manage master data of overseas distributors and end customers in SAP system, ensuring accurate records of supplier qualification, credit term and pricing policy
• Log full marine shipment information including booking schedules, bill of lading details, terminal charges and customs clearance delivery confirmation data in designated systems in real time
• Conduct regular reconciliation between logistics records and financial accounts to rectify entry errors and guarantee traceable supply chain data.

Tender Management for Complete Vehicles & Factory Body Upfitting

• Lead local tendering projects for bulk complete vehicle procurement as well as special body fitting parts (sewage tankers, dump trucks etc.)
• Compile tender announcements, technical commercial bid documents, verify supplier qualifications including local South African ABS & VESA certification compliance
• Organize bid opening, comparison and evaluation, issue tender result reports, and follow up formal contract signing and supplier performance supervision
• Align technical parameters with production and engineering teams to ensure all modified bodies comply with South African national vehicle regulations.

Inventory Count & Stock Control

• Develop monthly/quarterly stocktaking plans for finished trucks and spare parts
• Conduct on-site physical counting, reconcile physical stock against system book records, prepare surplus & shortage analysis reports and implement corrective actions
• Monitor stock age and slow-moving vehicle inventory; propose inventory optimization solutions and cooperate with sales teams on liquidation plans
• Verify inbound & outbound documents to prevent account-item mismatch, and support local South African tax & external audit inspections.

Marketing Material Acceptance & Promotion Settlement

• Conduct physical inspection and acceptance of local advertising supplies, exhibition materials and dealer promotional kits against contracted specifications & quantities, reject non-compliant goods and arrange replacement & return with vendors.
• Register acceptance records of marketing expense documents, submit paperwork to finance department for expense verification
• Filing and control the execution of marketing budgets.

Minimum Requirements:

• Matric or higher
• National Diploma or above major in International Trade, Logistics Management, Supply Chain Management or Business Administration
• Experience working with foreign employees and in multinational companies preferred.
• Skilled in ERP system data entry & maintenance, proficient in advanced Excel functions for statistical analysis and stocktaking
• Code 8 licence

Personal Attributes:

• Strong problem-solving skills and ability to explain technical concepts to non-technical users.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Read and write in English

Work Location: In person