Faculty Officer III (P8) (Faculty of Humanities: Dean's Office) (Re-advert)

Advert reference: uj_002441 Advert status: Online Apply by: 7 August 2026

Position Summary

Industry: Education & Training Job category: Education and Training Campus: Auckland Park Kingsway Campus Contract: Permanent Remuneration: Market related EE position: EE Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Job description

“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

For more information, please review the following link: Justice/Criminal/NRSO Responsible for all the aspects pertaining to student administration, i.e., but not limited to, the total academic life cycle from admission, to registration, through to the finalisation of examination results and the conferment of degrees. Responsibilities:

• Manage and process the setting up of new academic programmes and amendments to existing programmes.
• Advising on and liaising with proposers of new/amendments to existing academic programmmes on the requirements and quality assurance of the proposals within University, DHET,CHE and SAQA requirements.
• Generate and interpret data needed for decision making or strategic planning with academic departments related to proposed new or changes to existing academic programmes.
• Ensure that the Faculty and University regulations, policies and practices are adhered to.
• Ensure that the introduction of amendments to regulations policies, qualifications, etc. goes through the correct governance structures for the requisite approvals.
• Provide secretariat support to faculty committees and boards, which will include the preparation of, annexures and supporting documentation and template requirements for submissions that must be made to faculty governance structures other University or statutory bodies, boards.
• Ensure the update of faculty literature such as yearbooks and faculty prospectus with the above-mentioned updates accordingly.
• Review and liaise with academic departments on the calculation criteria of how their module offerings are to be assessed and the liaison required for the update and related setups on the student system.
• Ensure the timeous update of the academic structure with the relevant University departments on the student system.
• Manage all matters related to the assessment sessions in terms of timetabling requirements.
• Manage and monitor mark amendment and historical data change matters.
• Generate, prepare and interpret statistic on pass rates and throughput.
• Facilitate any additional tasks as assigned by the HFA.

Minimum requirements

• Degree or relevant qualification (NQF 7)
• Two (2) to three (3) years' of job-related experience
• A minimum of five (5) years’ academic administration experience within a higher education institution
• Five (5) years’ extensive ITS / student system experience (including the ability to train staff in student systems and academic administration business processes)
• Knowledge of University policies and processes
• Knowledge of Faculty rules and regulations
• Knowledge of Academic regulations
• Understanding of statutory body requirements (DHET, SAQA, CHE)
• Excellent computer skills in Windows and MS Office
• Knowledge of ITS /student systems and HEDA (BI reporting) systems Competencies and Behavioural Attributes:
• Proficiency in English and another official South African language
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Excellent computer skills
• Good problem-solving and numerical skills
• A flexible and versatile team player who will work and excel in any environment
• Highly organized and efficient with excellent follow-through abilities
• Accuracy and attention to detail
• Reliability and integrity
• Listening and patience
• People management
• Time management and assertiveness
• Ability to work in a pressurized environment Recommendations:
• Extensive relevant experience in academic administration and management of student data Enquiries: Enquiries regarding the job content: Ms Tania Dal Mas at Tel: (011) 559 2750 Enquiries regarding remuneration & benefits: Ms Hanisha Bhaga (HCM Business Partner) at Tel: (011) 559 2956

Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.