Finance Admin Clerk

Job Title: Finance Admin Clerk

About the Company

We are a fast-growing retail and wholesale distribution business operating in a high-performance warehouse and operational environment. Our people are at the heart of what we do, and we are looking for a hands-on Head of Finance to support financial teams.

Job Purpose

The Finance Administration Clerk is responsible for processing, verifying and releasing customer sales orders in accordance with company policies and financial procedures. The role also provides administrative support across the Finance Administration Department and assists with other functions when required.

Key Responsibilities:

Sales Order Processing (Primary Function)

• Verify and release customer sales orders.
• Confirm payments have reflected before releasing orders.
• Ensure proof of payment and supporting documentation are complete.
• Verify order values against payments received.
• Process order amendments where required.
• Escalate discrepancies or non-compliant orders to management.
• Assist with the release of COD, cross-border, zero-rated, cost-centre and replacement orders.

Repairs Orders Support

• Process amendments and updates relating to repairs orders.
• Assist with repairs order administration when required.
• Verify supporting information and documentation for repairs transactions.

Finance Administration Support

• Assist with repairs order administration.
• Process and maintain credit note documentation.
• Support new customer account applications and account maintenance.
• Update customer store information and records.
• Assist the Debtors team with administrative tasks, customer queries and supporting documentation.
• Maintain accurate electronic and manual filing systems.
• Provide general administrative support within the department.

Compliance

• Adhere to company financial controls and procedures.
• Ensure all documentation is complete and accurate before processing.
• Maintain confidentiality of company and customer information.
• Report discrepancies or risks to management.

Requirements:

Education

• Grade 12 (Matric) essential.
• Relevant Finance, Accounting or Administration qualification advantageous.

Experience

• 1–3 years' experience in a finance, debtors, accounts receivable or administration role.
• Experience using ERP or accounting systems is advantageous.

Skills & Competencies

• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Good communication skills.
• Computer literacy, including Microsoft Excel, Word and Outlook.
• Ability to work under pressure and meet deadlines.
• Team player with a willingness to learn.

Key Attributes:

• Reliable and dependable.
• Honest and trustworthy.
• Organised and methodical.
• Customer service orientated.
• Adaptable and willing to assist across different administrative functions.
• Positive attitude and strong work ethic.

Key Performance Indicators (KPIs)

• Accurate and timely processing of sales orders.
• Compliance with financial controls and procedures.
• Accuracy of supporting documentation.
• Efficient resolution of order queries.
• Effective support provided across the Finance Administration Department.

Additional Information

The successful candidate will receive cross-training across the Finance Administration Department and may be required to provide support to other administrative functions during periods of leave, high workload or operational requirements.

SMD Technologies is an equal opportunity employer and is committed to the principles of employment equity. In accordance with the Company's Employment Equity Plan and the requirements of the Employment Equity Act, preference may be given to suitably qualified candidates from designated groups. Applications from persons with disabilities are encouraged.

Application Question(s):

• What is your salary expectation?
• Do you have a matric?
• How many years' experience do you have in a finance/admin role?

Work Location: In person