Finance Administrator

Job Advert Summary

Support the financial success of Thitaka River Lodge by ensuring the accurate and efficient administration of daily finance operations. This role is responsible for processing financial transactions, maintaining financial records, supporting payroll, managing supplier and debtor accounts, and assisting with financial reporting. The ideal candidate will demonstrate exceptional attention to detail, integrity, and a collaborative approach while ensuring compliance with Newmark Hotels & Reserves' financial standards and Namibian statutory requirements.

Minimum Requirements

Qualification · Diploma or Degree in Accounting, Finance, Bookkeeping, or a related field. · Grade 12 (Matric) or equivalent. Experience · Minimum of 3 years' experience in a finance or accounting administration role. · Previous hospitality finance experience will be highly advantageous. · Experience using accounting software and financial systems. · Advanced proficiency in Microsoft Excel and Microsoft Office

Duties and Responsibilities

Financial Administration · Process and maintain accurate financial records and accounting documentation. · Capture financial transactions into the accounting system. · Prepare journals and assist with month-end and year-end financial close processes. · Maintain organised filing systems for financial documentation. · Ensure all financial records are complete, accurate. Accounts Payable · Process supplier invoices and ensure appropriate approvals are obtained. · Reconcile supplier statements and resolve account discrepancies. · Prepare supplier payment schedules in accordance with company procedures. · Maintain supplier master data and records. · Respond to supplier queries professionally and promptly. Accounts Receivable · Raise guest and debtor invoices. · Allocate customer payments and maintain debtor accounts. · Monitor outstanding accounts and follow up on overdue balances. · Reconcile debtor accounts monthly. · Assist with debt collection where required.

Cash Management · Perform daily cash-ups and reconcile cash floats. · Process petty cash transactions and reconciliations. · Reconcile credit card receipts and banking transactions. · Prepare daily banking deposits and supporting documentation. · Assist with monthly bank reconciliations. Revenue Control · Verify daily revenue generated by Front Office, Food & Beverage, and other revenue centres. · Reconcile point-of-sale (POS) reports with accounting records. · Investigate and report any revenue discrepancies. · Ensure all revenue is accurately recorded in the accounting system. Payroll Administration · Assist with the preparation of monthly payroll. · Verify employee attendance records, overtime, leave, and payroll inputs and maintain payroll records. · Always ensure confidentiality of payroll information.