Finance Administrator

Role Description:

The Finance Administrator is responsible for providing administrative and personal assistant support to the HOD: Finance and Administration and the wider team.

The role is responsible for ensuring that Finance and Administration Department administration is effectively coordinated, correspondence and information are appropriately managed, spreadsheets and departmental records are accurately maintained, and outstanding actions are followed up timeously.

The position requires a high level of organisation, attention to detail, confidentiality and the ability to manage multiple administrative priorities within a team environment.

Primary Responsibilities:

• Provide day-to-day administrative and personal assistance to the HOD: Finance.
• Manage and monitor the HOD: Finance inbox, including organising, prioritising and flagging correspondence requiring attention or action.
• Assist with drafting routine correspondence and communications on behalf of the HOD: Finance & Administration.
• Coordinate meetings, appointments and diary requirements where required.
• Prepare and collate documentation and information required for meetings.
• Record and follow up on actions arising from meetings where required.
• Maintain and update applicable Excel spreadsheets, schedules, trackers and other administrative records.
• Capture and update information accurately and timeously.
• Assist with consolidating information required for reports and departmental reporting.
• Perform basic checks of information to identify missing, incomplete or inconsistent data.
• Follow up with employees, departments and other stakeholders regarding outstanding information, documentation or actions.
• Provide general administrative support to the Finance and Administration team.
• Assist with the collection, organisation and filing of Finance documentation.
• Maintain organised electronic records and filing systems where applicable.
• Ensure documents are appropriately named, filed and readily retrievable.
• Assist with the preparation and collation of supporting documentation required for audits and other finance activities.
• Coordinate administrative requirements between Finance and Administration and other departments.
• Liaise professionally with employees, management, suppliers, auditors and other internal and external stakeholders.
• Maintain confidentiality when dealing with financial, employee, supplier and other sensitive Company information.
• Support the Finance and Administration Department with ad hoc administrative requirements and projects.
• Perform other reasonable duties relevant to the position as required

Requirements:

• Grade 12 / Matric.
• Relevant qualification in Finance, Bookkeeping, Business Administration, Office Administration or a related field would be advantageous.
• Previous experience in a Finance administration, Personal Assistant, Executive Assistant or similar administrative support role.
• Strong Microsoft Office skills, particularly Microsoft Excel and Outlook.
• Good working knowledge of Excel, including formulas, sorting, filtering, tables and spreadsheet formatting.
• Experience maintaining spreadsheets, trackers and administrative records.
• Strong administrative and organisational skills.
• High level of accuracy and attention to detail.
• Good written and verbal communication skills.
• Ability to prioritise and manage multiple tasks and deadlines.
• Ability to follow up proactively and ensure actions are completed.
• Ability to work independently and as part of a team.
• Professional approach when dealing with internal and external stakeholders.
• High level of confidentiality, integrity and discretion.

Pay: R180 000,00 - R252 000,00 per year

Application Question(s):

• Do you have a valid drivers licence?
• Do you have experience maintaining spreadsheets, trackers, schedules and administrative records?
• How many years of experience do you have in Finance Administration, Personal Assistant, Executive Assistant or a similar administrative support role?
• What is your notice period / earliest available start date?
• What is your current or most recent yearly salary/CTC? What is your expected yearly salary/CTC?
• This is an in-office position from Monday to Friday. Our office are based in Century city. Are you willing to work in office?

Work Location: In person