Finance and Executive assistant

ROLE PURPOSE

The Finance & Executive Assistant to the CFO will provide high-quality financial and administrative support to the CFO, helping her stay organised, prepared and on top of the firm's financial and operational requirements.

The role requires someone who is highly organised, numerically confident, discreet and able to work independently. You should be equally comfortable managing a busy diary, preparing information for a meeting, following up on outstanding actions, capturing financial information and assisting with bookkeeping and reconciliations.

The objective is simple: make the CFO more effective by ensuring the detail around her is properly managed.

ABOUT THE STRATEGISTS

The Strategists is a boutique strategy and immersion advisory firm based in Johannesburg. We work with boards, EXCOs and senior leadership teams across Africa and internationally, designing strategy engagements, executive programmes and global immersions.

We are a growing professional services firm with a fast-moving environment, significant client activity and a strong focus on quality, responsiveness and execution.

We are looking for an experienced Finance & Executive Assistant to support our CFO. The successful candidate should have a good grounding in bookkeeping and financial administration, while also being highly capable in providing executive and administrative support to a senior leader.

KEY RESPONSIBILITIES

Executive Support to the CFO

· Manage the CFO's diary, meetings and appointments

· Coordinate travel, accommodation and meeting logistics where required

· Prepare meeting packs, documents and information ahead of meetings

· Draft routine correspondence and manage follow-ups on behalf of the CFO

· Track actions, deadlines and commitments and ensure matters are followed through

· Assist the CFO in prioritising incoming requests and administrative requirements

· Maintain confidential financial, employee and company information with absolute discretion

Finance & Bookkeeping Support

· Assist with day-to-day bookkeeping and financial administration

· Capture supplier invoices and maintain accurate financial records

· Assist with accounts payable and accounts receivable

· Prepare and issue client invoices as directed by the CFO

· Follow up on outstanding debtors professionally and timeously

· Assist with bank, credit card and supplier reconciliations

· Maintain supporting documentation for expenses and payments

· Keep financial trackers and schedules accurate and up to date

· Maintain a live engagement billing tracker showing contracted value, invoices issued, payments received and amounts outstanding

· Assist with VAT, PAYE and other finance-related information required by the CFO, accountants or auditors

· Support the CFO in preparing basic financial reports, schedules and information

· Work comfortably on Xero or equivalent accounting software

Office & General Administrative Support

· Coordinate day-to-day office requirements and help ensure the office environment remains professional and operational

· Liaise with key suppliers and service providers, including facilities, IT support, stationery and other office requirements

· Assist with supplier administration, procurement documentation and basic cost comparisons where required

· Support logistics for client workshops and internal sessions, including venues, catering, materials and related administration

· Coordinate onboarding administration for new team members and contractors, including documentation, equipment and access

· Support basic HR and payroll administration where required

· Maintain organised electronic and physical records

· Help improve administrative and finance processes where gaps are identified

WHAT WE ARE LOOKING FOR

· Previous experience in a Finance Assistant, Bookkeeping, Executive Assistant or similar role

· Good practical bookkeeping knowledge

· Experience working with Xero strongly preferred

· A working understanding of invoicing, reconciliations, debtors, creditors and basic accounting processes

· Strong Microsoft Excel and Microsoft Office capability

· Excellent organisational and diary-management skills

· Strong written and verbal communication

· High levels of accuracy and attention to detail

· The maturity and discretion required to work closely with a CFO

· The ability to work independently and follow matters through to completion

A bookkeeping, accounting, finance or business administration qualification would be advantageous but is not essential where the candidate has strong practical experience.

THE PERSON

We are looking for someone who is organised, dependable and switched on.

This person should not need to be constantly reminded about deadlines or follow-ups. They should be comfortable working in a business where priorities can move quickly and where attention to detail matters.

Supporting a CFO requires both trust and competence. Sometimes the work will involve a diary or meeting; at other times it may involve an invoice, reconciliation, payment schedule or financial document. The ability to move comfortably between those responsibilities is important.

HOW TO APPLY

Please submit a concise CV together with a short covering note outlining your relevant finance, bookkeeping and executive support experience to:

info@thestrategists.co.za

Please use the subject line: Finance & Executive Assistant to the CFO - [Your Name]

Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted. The Strategists is an equal opportunity employer.

Pay: R25 000,00 - R37 000,00 per month

Work Location: In person