Finance and Operations Co Ordinator

**Finance & Operations Co-Ordinator (Porcelanosa -Cape Town)**Location: Gardens, Cape Town (in-office, 1,000m² showroom)Type: Full-timeCompany: PorcelanosaRemuneration: TBD in person (based on experience and capability , market related)Explore the brand: www.porcelanosa.com | Instagram: #porcelanosa_capetownApply to: [email protected] ( this email address is purely for this position, we have an official email address to be assigned to the new candidate should they be successful in the interview)Role summaryThis is an exciting in-house position in the largest Porcelanosa showroom in Africa, based in Gardens, Cape Town. You will be the finance and operations glue between sales, admin, and logistics, ensuring quotations, ordering, stock flow, invoicing, and supplier coordination run smoothly.You’ll also act as the directors’ right arm, working closely with them daily to manage priorities, resolve queries, and keep the business organised and moving.Core responsibilities

• Cash flow + payments (critical)
• Manage day-to-day cash flow visibility: what’s due, what’s incoming, and what must be paid (daily/weekly view)
• Prepare and manage payment runs (suppliers, freight/logistics, local creditors) with proper approvals
• Manage between our other divisions, we also import from Italy and also locally prodce certain elements at our factory in Killarney Gardens
• Track client deposits, progress payments, and outstanding balances, and support the team to collect on time
• Maintain creditor control: supplier statements, due dates, disputes, remittances
• Maintain debtor control: invoicing accuracy, follow-ups, and escalation of overdue accounts
• Provide directors with weekly cash flow updates and exceptions requiring decisions
• Sales support + commercial admin
• Prepare and manage quotations (accuracy, pricing discipline, version control)
• Support sales team with proposal packs, product schedules, and client documentation
• Track approvals, deposits, order confirmations, and handovers between departments
• Maintain clean job folders and ensure documentation is complete and current
• Procurement + logistics (Spain/import coordination)
• Place and track supplier orders from Spain (and local suppliers where required)
• Manage lead times, delivery schedules, and supplier/shipping follow-ups
• Receive and reconcile deliveries, investigate shortages/damages, and manage claims
• Maintain stock control (minimum levels, reorder points, fast/slow movers)
• Finance + bookkeeping (structured, accurate)
• Basic bookkeeping support: capture invoices, allocate costs, reconcile supplier statements
• Issue invoices/credit notes where required and track outstanding admin actions
• Assist with month-end prep: supporting schedules, documentation, and queries
• Maintain strong control over paperwork, audit trails, and internal checks
• Systems + reporting
• Use Sage confidently (required)
• Willingness to learn and operate Odoo (ERP) for sales orders, purchasing, stock, invoicing, and internal workflow, ulimately ( with the correct training we will provide, the Sage accounting will move over to Odoo accounting)
• Maintain dashboards / trackers for orders, deliveries, stock, and outstanding actions
• Provide directors with visibility: “what’s ordered, what’s late, what’s unpaid, what needs escalation”
• Director support (right arm)
• Manage task lists, follow-ups, and internal queries on behalf of the directors for our group structure
• Keep pressure on open items until resolved (suppliers, sales, internal teams)
• Coordinate priorities and remove operational bottlenecks with calm urgency

Non-negotiables

• Highly organised with strong attention to detail (you do not “drop balls”)
• Comfortable in a fast-paced environment with many moving parts
• Strong written communication (clear, professional, fast follow-ups)
• Confident with Excel (quotations, trackers, reconciliations, schedules)
• Sage experience required
• Willingness to learn and become proficient in Odoo ERP
• Strong sense of responsibility around payments, approvals, and cash flow discipline

Requirements

• Proven experience in finance/admin operations, preferably within a trading/importing or project-based environment
• Competent in cash flow tracking, payment processing, creditor/debtor control
• Experience with quotations, order processing, supplier follow-ups, and stock/admin control
• Excel proficiency (tables, filters, basic formulas; accuracy is critical)
• Ability to work closely with sales and enforce process without creating friction
• Reliable, accountable, and comfortable handling confidential financial information

Advantage (nice-to-have)

• Experience with imported goods (lead times, shipping documents, claims handling)
• Exposure to ERP/CRM systems (Odoo, SAP, Pastel/Sage variants, etc.)
• Experience in the high end space interiors/building products (tiles, slabs, sanitaryware, kitchens, hardware)

Looking forward to your reply, for candidates wanting to apply, please mail at [email protected]

Pay: R20 000,00 - R30 000,00 per month

Work Location: In person