Financial Administrator - Manufacturing

Join National Brands Limited (NBL) and be part of a legacy that has shaped South Africa’s biscuit tradition for over 170 years. With two iconic factories in Isando and Westmead, we produce beloved brands like Bakers Tennis®, Blue Label Marie®, and Choice Assorted®; creating moments of joy for generations of South Africans. At NBL, you’ll work in a dynamic, forward-thinking environment where innovation, quality, and teamwork thrive.

Your Next Career Move Starts Here! Join our NBL Westmead Biscuits in Westmead, Durban as a Financial Administrator – Production and play a key role in ensuring that all data is captured on SAP and that it is accurately and timeously performed to consume all materials; capturing all brokens and rejects daily to ascertain performance; daily capturing and analyses of waste, including preparation of monthly waste files and trackers – cumulatively and by SKU. High-volume Process Orders management, Financial Accounting journals and reconciliations, Time and Attendance administration on BesTime.

Reporting Structure:

• Reports to: Finance Manager
• Direct Reports: 0

Key Areas of Impact:

• Management of very-high volume Process Orders – Daily/Weekly/Monthly
  • Analyse and Compute quantities of Raw Materials and Packaging, make decisions on usage and resource allocations and apply to final Production
  • Daily clearing and release Goods from COGI- ensure that investigations are carried for any problematic materials. Make decisions for the allocation of the problematic materials. Important exercise to ensure no abnormal usage of materials.
  • Correct all incorrect feedbacks and inform respective supervisors of any errors
• Process Variance Analyses
  • Prepare the Excel templates which allow for the execution of the weekly Cycle-Count vs SAP differences on the SAP system, including the investigation of significant variances (true-up process)
  • Analyse, Investigate and Report abnormal usage of Raw Materials and Packaging and make calculated decisions on the allocation of True-Up Materials, by factoring in previous day Factory performances by Line with due consideration to abnormal Giveaways, Waste (includes B&R) and
  • Minute Taking at Weekly Variance Meeting
• True Up Process
  • Manage the True Up Process by ensuring that other departments carry out their duties as expected of them
  • Collect and Analyse Data (i.e. True Up Count Sheets)
  • Request re-counts from Production Managers if there are any noticeable errors in Counts
  • Assist the Cost Accountant in preparing documents for Auditors
• Waste Register
  • Effectively Manage and Maintain the Waste Register (Weekly, MTD, YTD)
  • Collect, analyse and compute Waste Data and make calculated decisions for explanations of Waste where relevant, by comparing and contrasting Waste Variances to Process Variances.
  • Prepare the Waste Register Spreadsheet on excel
  • Upload Waste Reasons unto Shop Ware
  • Assist in performing Waste Reconciliations
• Inventory Control
  • Arrange and co-ordinate the Preparation for Stock Counts and Month End
  • Analyse and Investigate high Stock Count Variances
  • Assist in arranging, coordinating and attendance of monthly stock counts and cycle counting - into SAP
  • Prepare and co-ordinate yearly stock counts
  • Assist in the distribution of stock results to the various persons responsible for investigation
• Capturing of all relevant daily Manufacturing data and Stats, including Month-End SAP Production Stats and Reports
  • Run Shopware reports – Finished goods; WIP and Scrap daily
  • Update Labour efficiency file
  • Extract daily; weekly and month to date figures –finished goods; work in progress; broken and rejects and percentages and email to all stakeholders
  • Daily summary and B & R by shift and SKU sent to factory clerks
  • Prepare files for standards review
• Financial Accounting Reconciliations, Journals and Reporting
  • Participate in the monthly Financial Accounting Close and Analyses functions
  • Create and Process Normal and Reversing Journals (SAP)
  • Complete Reconciliations for key General Ledger Accounts
  • Create and Update Trackers for key Spend and Measures
  • Assist with Weekly and Monthly Reports
• General Duties
  • Create appropriate new Waste and Scrap categories in Shopware (Shopfloor production system)
  • Monthly communication to Factory, Logistics and Quality departments regarding their duties for month-end financial cut-offs
  • Ensure adherence to Policies and Procedures before computing data unto SAP

What It Takes to Succeed:

Experience that set you up for success:

• 3 – 5 years experience in Finance Administration experience
• 3 – 5 years Manufacturing / Production experience

Qualifications & Certifications that will contribute to your success:

• Bcom Accounting / Management Accounting OR BTech / National Diploma in Accounting
• SAQA accredited Accounting qualification advantageous

Additional Requirements that will enhance your impact for success:

• SAP ERP
• Advanced Excel
• Reporting
• Inventory Management

Take the Next Step with NBL

Join our team, make a real impact, and contribute to the success of South Africa’s favourite biscuit brands. Apply now and become part of a team that’s dedicated to quality ingredients, and a touch of Bakers® magic!