Financial Administrator

About Us

Tsebo Facilities Solutions is looking for a Financial Administrator to deliver accurate and efficient financial administration support at the TFS site, ensuring compliance with company policies, client requirements, and applicable legislation. The role is responsible for managing supplier documentation, processing financial transactions, and maintaining effective control over pass-through costs and procurement processes.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

Purchase Order Management

• Ensure all goods and services are supported by approved purchase orders
• Capture purchase orders accurately and track delivery and invoicing status

Financial Administration

• Verify supplier invoices for accuracy, completeness, and legislative compliance
• Ensure all supporting documents are attached (POs, delivery notes, job cards, quotations)
• Capture invoices in line with TFS standards and submit to Head Office within required timelines
• Maintain accurate general ledger allocations and reconcile invoice batches
• Process provisions and accruals in collaboration with the Facilities Manager
• Support month-end processes, including reconciliation of pass-through costs between systems (Infor EAM and GL)
• Prepare and submit monthly pass-through cost summaries to the client by the 25th
• Monitor and analyse consumables and stationery usage
• Support budget control by liaising with operational managers on OPEX and CAPEX

Supplier Administration

• Maintain accurate supplier records, including credit applications and supporting documentation
• Process new supplier applications in line with company procedures
• Manage supplier communication, including payment queries and remittances
• Ensure proper filing and record-keeping for audit readiness
• Maintain awareness of supplier SLAs and contractual obligations

Compliance and Governance

• Ensure adherence to TFS financial policies, procedures, and authorisation limits
• Comply with Safety, Health, Environmental, and Quality (SHEQ) requirements
• Ensure compliance with relevant legislation, including VAT and SARS requirements
• Support adherence to PPP Agreement obligations (where applicable)

Ad Hoc Duties

• Support additional tasks and projects as reasonably requested by management

Skills and Competencies

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with financial systems (e.g., Great Plains, Infor EAM or similar)
• Understanding of VAT, SARS regulations, and basic accounting principles
• Knowledge of procurement and financial control processes

Behavioural Competencies

• Working with People – Builds strong working relationships and supports team objectives
• Adhering to Principles and Values – Demonstrates integrity and compliance
• Planning and Organising – Manages time and priorities effectively
• Following Instructions and Procedures – Ensures compliance with policies and standards
• Coping with Pressure – Maintains accuracy and productivity under deadlines
• Achieving Personal Work Goals – Takes ownership of outputs and quality

Qualifications

Education & Experience

• Grade 12 (Matric)
• Relevant tertiary qualification in Finance or Accounting (preferred)
• 2–5 years’ experience in financial administration, creditors, or accounting