Financial Administrator/Creditors

JOB TITLE

Finance Administrator / Creditors Clerk

REPORTS TO

Finance Manager

JOB PURPOSE

We are seeking a highly organised and detail-oriented Finance Administrator / Creditors Clerk to join our finance team. The successful candidate will be responsible for managing creditor accounts, maintaining accurate financial records, assisting with general accounting functions, and ensuring supplier payments are processed efficiently while supporting the overall finance department.

KEY RESPONSIBILITIES

Financial Administration

• Capture and reconcile daily cashbook transactions.
• Perform monthly bank reconciliations and investigate discrepancies.
• Prepare and process general ledger journals.
• Assist with monthly management accounts and financial reporting.
• Support the budgeting process by preparing financial information.
• Prepare balance sheet reconciliations and maintain supporting documentation.
• Assist with VAT calculations, reconciliations, and statutory submissions.
• Maintain the company's fixed asset register and record asset movements.
• Review and reconcile rental schedules and related financial records.
• Assist internal and external auditors by providing requested documentation and schedules.

Creditors Administration

• Process supplier invoices accurately and within agreed turnaround times.
• Match supplier invoices against purchase orders and goods received documentation.
• Prepare purchase requisitions and purchase orders where required.
• Reconcile supplier statements and resolve outstanding queries promptly.
• Liaise professionally with suppliers regarding payments, invoices, account queries and discrepancies.
• Ensure supplier accounts are maintained accurately and kept up to date.
• Prepare payment reconciliations for approval.
• Monitor creditor ageing reports and follow up on outstanding items.
• Maintain accurate electronic and manual filing systems.
• Ensure compliance with company financial policies and internal controls.

MINIMUM REQUIREMENTS

• Grade 12 (Matric).
• Certificate or Diploma in Bookkeeping, Finance, Accounting or a related field.
• Minimum of 3–5 years' experience in a finance and creditors environment.
• Working knowledge of accounting principles and financial procedures.
• Experience using accounting software such as Sage, Pastel, Xero, SAP or similar ERP systems.
• Proficient in Microsoft Excel, Word and Outlook.

KEY SKILLS AND COMPETENCIES

• Excellent numerical and analytical ability.
• High level of accuracy and attention to detail.
• Strong organisational and time management skills.
• Ability to work independently and manage multiple priorities.
• Excellent communication and interpersonal skills.
• Professional approach when dealing with suppliers and internal stakeholders.
• Strong problem-solving and conflict-resolution skills.
• Ability to work under pressure and meet strict deadlines.
• Honest, reliable and able to maintain confidentiality.
• Positive attitude and ability to work effectively within a team.

ADVANTAGEOUS EXPERIENCE

• Previous experience within a retail, manufacturing or distribution environment.
• Knowledge of VAT legislation and financial compliance.
• Experience preparing month-end reports and assisting with year-end audits.

Please send CV to [email protected]

Pay: R15,00 - R25 383,10 per month

Work Location: In person