Grants Administrator (x2)

PURPOSE OF THE JOB

Responsible to process creditor payments for INSETA creditors according to policy, the PFMA and statutory requirements and to provide administrative support to the Finance department.

Key Performance Areas

Outputs

Accounting and Financial Administration Support 70%

Expenditure and Payable Management

• Ensuring Discretionary grants payments are processed in line with the contract payment tranche deliverables and timeously.
• Ensure all payment tranche deliverables or supporting documents are properly maintained and easily accessible for audit purposes.
• Assist in the Performance of assertions test (occurrence, accuracy, cut-off, completeness and classification by:
• Performing recalculations of every invoice payment tranche in accordance with the approved DG procedures and /or guidelines and learning programme contracts.
• Ensuring the DG expenditure is correctly accounted for in the correct reporting period as per the payment tranche deliverables.
• Ensuring the correct classification of the DG related expenditure in line with the policy and procedures in respect of project administration and project expenses
• Record and update the invoice tracker and follow up on outstanding queries.
• Ensure adherence to PFMA, GRAP and all applicable laws and standards.
• Process the invoice in the accounting system, ensure accurate GL allocations and submit to Accountant for review and posting.
• Once invoices are posted, process the payment in the accounting system and ensure correct payable GL allocation and correct bank account is used and submit for approval.
• Timeously follow up with divisions and obtain outstanding details where required for payment processing.
• Submit the invoice tracker to Senior Accountants for monitoring of the 30 days payment terms as and when payments are submitted.
• Creation and maintenance supplier master data in the accounting system.

Cash Management

• Ensure payments are exported to the correct bank account.
• Review bank statements daily and track unpaid (bounced back payments) and address to ensure payment still within 30 days.
• Prepare cashbook reconciliation weekly for all transactional accounts.
• Follow up on any outstanding/ unreconciled items transaction required and update on next reconciliation.

General Ledger Reconciliation 20%

• Assist in the preparation of general ledger accounts reconciliations; identify and recommend required amendments and corrections on a monthly basis.
• Prepare and submit weekly bank reconciliations to Accountant for review. Identify and recommend required amendments and corrections on a monthly basis.
• Prepare journals in line with policies, procedures, identified corrections and accruals

General Administration and stakeholder support 10%

• Maintain accurate and complete filing processes.
• Provide information from records and database as required by stakeholders.
• Provide information requested by internal and external auditors.
• Follow up on outstanding auditing requests.
• Execute ad hoc duties and actions as required by the Manager and supervisors.
• Identify and communicate any potentials risks within the area of responsibility such as document handling, creditors and bank reconciliations.
• Resolve and follow up on queries and issues with the related stakeholders and creditors.
• Monitor compliance according to Policy
• Distribute documents timeously for processing

REQUIRED QUALIFICATIONS AND EXPERIENCE

Qualifications

Minimum Requirement:

• Grade 12 or equivalent
• NQF 5 qualification in Finance/ Financial Accounting / Financial Management or equivalent is required

Preferred Requirement:

NQF 6 qualification in Finance/ Financial Accounting / Financial Management/ Business Management or equivalent.

Experience

Minimum Requirement:

A minimum of 1 to 2 years relevant experience in Financial Administration and payments in a PFMA environment

Preferred Requirement:

A minimum of 3 years relevant experience in Financial Management environment

The Insurance Sector Education and Authority (INSETA) is an equal opportunity employer committed to Employment Equity and diversity with opportunities afforded in line with the approved Employment Equity Plan.

INSETA reserves the right not to make an appointment, and correspondence will be limited to shortlisted candidates only. All appointments are subject to vetting processes.

If you meet the above requirements and wish to apply, send your cv and qualifications on your online application via INSETA website

Previous applicants are encouraged to re-apply.

Closing date: 1 September 2026

No late applications will be accepted.