Group SHERQ Systems Administrator

Job Advert Summary

Join United Mining Services (UMS), a global leader in mining and infrastructure project delivery. We are seeking a highly organised and detail-oriented professional to support the Group SHERQT function through the coordination of SHERQ systems, document control, compliance activities, and administrative support. This role plays a key part in ensuring the effective implementation and continual improvement of the Group's Integrated Management System (IMS). We invite you to build your future with us.

Minimum Requirements

Qualifications:

• Certificate in introduction to ISO standards (9001, 14001, 45001)
• Grade 12 (Matric) completion is mandatory.
• Possession of a valid drivers licence.

Experience:

• A minimum of 5 years experience in SHERQ coordination, administration, document control, or integrated management systems is required.
• Experience and proficiency in using Microsoft SharePoint for document management.
• At least 5 years proven experience in mining, engineering, construction, or heavy industrial environments.
• Administration, data capturing and presentation skills
• Report writing experience.
• Experience with BuildSmart Enterprise Management System.
• Experience working within an Integrated Management System (IMS).

Working knowledge:

• Demonstrated working knowledge of ISO 9001, ISO 14001, and ISO 45001 Management Systems.

Proficiency in:

• Microsoft Office Suite including Word, Excel, Outlook, Power Point, Microsoft SharePoint and MS Teams.

Systems & Communication:

• Strong organisational, administrative, and communication abilities.
• Excellent document management and report formatting skills.
• Ability to prioritise multiple tasks effectively while maintaining a high level of attention to detail.

Duties and Responsibilities

• Coordinate the Groups document management processes including document control, formatting, version control, reviews, and publication of documented information.
• Maintain SharePoint document libraries, folder structures, registers, and electronic filing systems ensuring controlled and accessible documented information.
• Monitor and report on document control compliance across Group operations and projects.
• Manage SHERQ administration including meeting coordination, agenda preparation, minute taking, correspondence, filing, printing, and general departmental support.
• Maintain SHERQ registers, contractor risk assessments, DSTIs, risk management schedules, incident registers, and related records.
• Coordinate SHERQ training programs, medical surveillance requirements, and departmental awareness initiatives.
• Process invoices and administrative transactions efficiently using the BuildSmart Enterprise Management System.
• Prepare, compile, and distribute monthly SHERQ reports, statistics, and communications to relevant stakeholders.
• Capture, validate, analyse, and report SHERQ-related data to facilitate informed decision-making and continuous improvement.
• Provide support to the Executive: SHERQT and SHERQ team in governance, compliance, and continuous improvement activities.