GRV ADMINISTRATION CLERK

GRV & Administration Clerk

Administration / Stores / Procurement

Job Title

GRV & Administration Clerk

Department

Administration / Stores / Procurement

Reports To

Stores Manager / Procurement Manager / Warehouse Manager

Location

Classique Quilters – Durban

1. JOB PURPOSE

To accurately process all Goods Received Vouchers (GRVs), maintain supporting documentation, perform administrative duties, and ensure that inventory receipts, supplier deliveries, and related records are captured correctly and timeously in the company system.

2. MINIMUM REQUIREMENTS

Education: Grade 12 / Matric (compulsory)

Certificate in Administration, Logistics, Stores Control, or Supply Chain Management (advantageous)

Experience: 2–3 years’ experience in a GRV, stores, warehouse, or administrative role

Experience in a manufacturing or textile environment preferred

Computer Skills: MS Excel, Word, Outlook

Experience with ERP / inventory systems (e.g., Syspro, Sage, Oracle, SAP, or similar)

3. KNOWLEDGE REQUIRED

• GRV procedures and inventory receiving processes
• Purchase orders and supplier documentation
• Stock control principles
• Basic accounting and invoice matching
• Filing and document control procedures
• Health and safety requirements within stores and warehouse areas

4. KEY RESPONSIBILITIES

GRV Processing

Core

• Receive delivery notes and supporting supplier documents.
• Verify quantities received against purchase orders.
• Capture GRVs accurately on the company system.
• Report shortages, damages, or discrepancies immediately.
• Ensure all GRVs are authorised according to company procedures.

Invoice & Documentation Control

Daily

• Match GRVs to supplier invoices and purchase orders.
• Prepare documentation for submission to Accounts Payable.
• Maintain accurate records of all receipts and supplier documents.
• File and archive documents in accordance with company procedures.

Administrative Support

Support

• Prepare reports relating to goods received and outstanding deliveries.
• Update spreadsheets and tracking logs.
• Assist with stock take preparation and reconciliation.
• Handle telephone and email queries relating to deliveries.
• Provide general administrative support to the stores / procurement department.

Compliance & Control

Important

• Ensure adherence to company receiving procedures.
• Maintain confidentiality of supplier pricing and company information.
• Participate in internal audits and stock investigations.
• Follow all health and safety requirements.

5. COMPETENCIES

Attention to detail

Numerical accuracy

Organising and planning

Communication skills

Time management

Problem solving

Work Location: In person