HC Administrator

Job Advert Summary

Key Responsibilities

HR Administration & Master Data Management

• Maintain accurate and up-to-date employee records and documentation.
• Ensure compliance with HR policies, procedures, and audit requirements.
• Administer employee engagements, transfers, promotions, and terminations.
• Conduct exit interviews and administer long service awards.
• Manage employee filing systems and ensure proper record keeping.
• Compile and distribute HR reports as required by management.
• Support the HR team with monthly reporting and data analysis.

Payroll, Compensation & Benefits Administration

• Capture payroll-related information accurately and within payroll deadlines.
• Process employee allowances, adjustments, bonuses, and awards.
• Maintain payroll records in line with statutory and company requirements.
• Update employee information and payroll data on SAP.
• Resolve payroll discrepancies and support payroll corrections.
• Administer retirement fund, medical aid, loan, and benefit documentation.
• Liaise with retirement and provident fund service providers and employees.
• Facilitate processes relating to retirement, death benefit claims, and employee benefits.

Recruitment & Onboarding

• Coordinate recruitment activities with line management and service providers.
• Prepare and distribute internal job advertisements.
• Receive, track, screen, and shortlist applications.
• Participate in interview processes alongside hiring managers.
• Manage appointment and regret communication with candidates.
• Coordinate onboarding and induction programmes for new employees.
• Conduct post-engagement interviews and provide feedback on onboarding effectiveness.

Employee Relations Support

• Provide first-line HR guidance to employees and management on policies and procedures.
• Support disciplinary, grievance, and corrective action administration.
• Maintain accurate employee relations records.
• Assist with employee wellness initiatives.
• Participate in management and employee representative meetings.
• Prepare meeting minutes and maintain records of engagement outcomes.

Customer Service & Stakeholder Support

• Respond to employee HR queries professionally and timeously.
• Build and maintain effective working relationships with internal and external stakeholders.
• Support HR visibility initiatives through regular workplace engagement and walkabouts.
• Ensure service delivery standards are maintained across HR processes.

Minimum Requirements

• Diploma or Degree in Human Resources Management, Industrial Psychology, Business Administration, or a related field.
• Minimum 2-3 years' experience in an HR Administration role.
• Experience working with payroll and HR information systems.
• SAP HR experience will be advantageous.
• Sound knowledge of Labour Relations principles and HR practices.
• Proficient in Microsoft Office Suite, particularly Excel.
• Strong administrative, reporting, and organisational skills.

Duties and Responsibilities