HR Administrator

The HR Administrator is responsible for providing administrative support across the employee lifecycle, ensuring HR processes are efficient, compliant, and accurately maintained. The role includes recruitment administration, onboarding, employee records management, payroll support, compliance administration, training coordination, employee wellness support, and general HR administration.

The ideal candidate is highly organised, detail-oriented, professional, and capable of handling confidential information with discretion. They demonstrate a strong preference for structure, accuracy, consistency, accountability, and procedural compliance, while maintaining positive and professional relationships throughout the organisation.

Key ResponsibilitiesEmployee Administration

· Maintain accurate and up-to-date employee records.

· Manage employee files and HR documentation.

· Prepare employment contracts, appointment letters, and HR correspondence.

· Track probation periods, contract renewals, and employment milestones.

· Ensure all employee information complies with POPIA requirements.

· Maintain organisational charts and employee databases.

Recruitment Support

· Draft and post job advertisements.

· Coordinate interviews and candidate communications.

· Schedule interviews and assessments.

· Conduct reference checks and verification processes.

· Prepare employment offers and onboarding documentation.

· Maintain recruitment records and candidate databases.

· Work with recruiters where necessary to secure the best candidates.

Onboarding and Offboarding

· Coordinate new employee onboarding.

· Ensure completion of employment documentation.

· Arrange induction programmes and company introductions.

· Coordinate IT, access control, equipment, and workspace requirements.

· Manage resignation, termination, and exit processes.

· Conduct and document exit interviews where required.

Payroll and Benefits Administration

· Collect and process payroll input information.

· Maintain leave records and attendance data.

· Assist with payroll reconciliations.

· Administer employee benefits and medical aid documentation.

· Process UIF, COIDA, pension fund, and related employee administration.

· Resolve employee payroll queries.

HR Compliance

· Ensure compliance with BCEA, LRA, EEA, SDA, POPIA, FICA and OHSA requirements.

· Maintain HR policies and procedures.

· Assist with Employment Equity reporting.

· Assist with Workplace Skills Plans (WSP) and Annual Training Report (ATR) submissions.

· Support ISO 9001, ISO 45001 and ISO 27001 administration activities.

· Support audit and compliance activities.

Training and Development Administration

· Coordinate employee training activities.

· Maintain training records and certificates.

· Schedule internal and external training sessions.

· Track mandatory training requirements.

· Assist with skills development initiatives.

· Coordinate SETA submissions.

· Manage WSP and ATR administration.

· Act as Skills Development Facilitator (SDF) or support the appointed SDF.

Employee Relations Support

· Maintain HR communication channels.

· Support employee engagement initiatives.

· Coordinate employee wellness monitoring initiatives.

· Support employee wellbeing programmes.

· Assist with employee engagement and retention initiatives.

· Assist with disciplinary and grievance administration.

· Prepare documentation for hearings and consultations.

· Record and maintain HR meeting minutes.

Reporting and Analytics

· Generate HR reports and metrics.

· Track staff turnover, leave utilisation, recruitment metrics, training records and Employment Equity statistics.

· Support management with HR-related reporting requirements.

Minimum Requirements

Education

Honours Degree / Degree in Human Resource Management, Industrial Psychology or Human Resources.

Experience

· 5+ years HR Administration experience.

· Experience supporting recruitment processes.

· Experience with payroll administration.

· Experience maintaining HR systems and records.

· Experience in a professional services, engineering, technical, or industrial environment will be advantageous.

Technical SkillsEssential

· Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Payroll systems.

· Document management systems.

· Data capturing and reporting.

Advantageous

· Sage Payroll.

· SimplePay.

· Employment Equity Online Reporting.

· Skills Development reporting.

Behavioural Competencies

· High integrity and professional ethics.

· Strong commitment to legal and regulatory compliance.

· Commitment to organisational objectives while treating employees fairly and respectfully.

· Exceptional attention to detail and administrative accuracy.

· Strong organisational and planning skills.

· Ability to maintain confidentiality and exercise discretion.

· Professional judgement and sound decision-making ability.

· Calm and objective handling of employee matters.

· Consistency in applying policies, procedures, and company standards.

· Strong accountability and ownership of responsibilities.

· Excellent follow-through and reliability.

· Ability to establish professional relationships across all levels of the organisation.

· Commitment to continuous improvement and operational excellence.

Personal Attributes

· Methodical and process-driven.

· Professional and dependable.

· Detail-oriented and highly organised.

· Comfortable working with policies, legislation, and compliance frameworks.

· Able to balance employee support with organisational requirements.

· Trustworthy and capable of handling sensitive information.

· Self-motivated and capable of working independently.

· Resilient and able to manage competing priorities.

· Focused on long-term organisational success rather than short-term popularity.

Key Performance Indicators (KPIs)Recruitment & Onboarding

· Time-to-hire targets achieved.

· Successful completion of onboarding activities.

· New employee documentation completed within required timeframes.

Employee Administration

· Accuracy and completeness of employee records.

· Personnel files maintained in audit-ready condition.

· HR documentation processed within agreed service levels.

Compliance

· Compliance with BCEA, LRA, EEA, SDA, OHSA, POPIA, FICA and related legislation.

· Zero missed statutory submissions.

· Successful completion of internal and external audits.

· Employment Equity and Skills Development submissions completed on time.

Payroll Support

· Payroll input accuracy.

· Reduction in payroll-related errors and employee queries.

· Leave records maintained accurately.

Training & Development

· WSP and ATR submissions completed on time.

· Training records maintained accurately.

· Training compliance targets achieved.

Employee Relations & Wellness

· Timely resolution of employee queries.

· Effective administration of disciplinary and grievance processes.

· Employee wellness initiatives implemented and monitored.

· Positive employee engagement and retention trends.

Reporting

· Timely submission of management reports.

· Accuracy of HR metrics and workforce data.

· Availability of reliable HR information for decision-making.

Pay: R20 000,00 - R30 000,00 per month

Education:

• Bachelors (Preferred)

Experience:

• HR: 5 years (Required)

Work Location: In person