HR & Labour Representative

We are seeking an experienced and proactive HR & Labour Representative to support the day-to-day delivery of HR operations while ensuring full compliance with South African labour legislation and internal company policies.

The successful candidate will act as a trusted point of contact for employees and management on all HR and labour-related matters, managing the employee lifecycle from onboarding through to employee relations, disciplinary processes, and offboarding. This role requires someone who is highly organised, solutions-driven, and confident in handling sensitive employee matters with professionalism and discretion.

Key Responsibilities:

Human Resources Administration

• Manage the full employee lifecycle
• Prepare employment contracts, amendments, offer letters and HR documentation.
• Maintain accurate employee records and HR systems.
• Ensure all employee documentation is compliant and up to date.
• Monitor probation periods
• Administer leave, attendance and employee records.

Employee Relations & Labour

• Provide guidance to managers and employees on HR policies and labour legislation.
• Manage disciplinary processes, investigations and grievance procedures.
• Draft disciplinary notices, warnings and hearing documentation.
• Coordinate disciplinary and incapacity hearings.
• Support performance management processes.
• Advise management on labour risks and best practice.
• Liaise with external labour consultants where required.
• Prepare documentation for CCMA referrals and labour disputes.
• Ensure compliance with the Labour Relations Act (LRA), Basic Conditions of Employment Act (BCEA), Employment Equity Act (EEA) and other relevant legislation.

Recruitment

• Conduct reference and background checks.
• Prepare offers of employment.
• Coordinate new starter documentation.

HR Compliance

• Ensure compliance with company policies and employment legislation.
• Maintain POPIA compliance relating to employee records.
• Assist with Employment Equity reporting where applicable.
• Support audits and compliance reviews.
• Maintain HR policies and procedures.
• Monitor expiry dates for work permits, certifications and contracts.

Payroll Support

• Prepare payroll input including:
• Leave records
• Overtime
• Allowances
• Salary adjustments
• New starters
• Terminations
• Work closely with Payroll to ensure accurate monthly processing.
• Resolve payroll-related employee queries.

Employee Engagement

• Support employee wellbeing initiatives.
• Assist with internal communications.
• Coordinate employee recognition initiatives.
• Promote a positive workplace culture.

Reporting

Prepare regular HR reports including:

• Headcount
• Recruitment status
• Staff turnover
• Leave balances
• Probation status
• Disciplinary matters
• Training records
• HR compliance metrics

Essential Skills & Experience:

• Minimum 3 years' experience in Human Resources.
• Experience managing employee relations and labour matters.
• Sound knowledge of South African labour legislation.
• Experience coordinating disciplinary and grievance procedures.
• Strong HR administration experience.
• Excellent organisational and time management skills.
• Strong written and verbal communication.
• High level of confidentiality and professionalism.
• Proficient in Microsoft Office.

Labour Knowledge:

Working knowledge of:

• Labour Relations Act (LRA)
• Basic Conditions of Employment Act (BCEA)
• Employment Equity Act (EEA)
• Skills Development Act (SDA)
• Occupational Health and Safety Act (OHSA)
• Protection of Personal Information Act (POPIA)

Desirable Experience:

• HR qualification (Diploma or Degree).
• Experience within an Employer of Record (EOR), recruitment agency, or professional services environment.
• Experience supporting UK-based or international businesses.
• Knowledge of CCMA processes.
• Payroll administration experience.

Key Competencies:

The successful candidate will demonstrate:

• Strong interpersonal skills
• Professionalism and integrity
• Excellent organisational ability
• Attention to detail
• Sound judgement
• Conflict resolution skills
• Emotional intelligence
• Problem-solving ability
• Strong communication skills
• Accountability
• Time management
• Ability to work under pressure
• Confidentiality and discretion

Job Type: Full-time

Pay: R25 000,00 - R30 000,00 per month

Work Location: In person