HR Officer

Position: HR Officer

Location: Port Elizabeth

Requirements:

• Grade 12
• Bachelor’s Degree (3 years) / NQF level 7 in HR Management or similar
• Minimum of 2 years related work experience
• Proficient in MS Office – MS Word, MS Excel (advanced) & MS PowerPoint
• Driver’s licence and own vehicle
• Prisma experience
• SAGE 300 experience will be advantageous
• Sound working knowledge of bargaining council requirements, including NBCRFLI and MIBCO where relevant

Responsibilities:

• Support implementation and monitoring of approved Employment Equity plans and targets
• Maintain accurate Employment Equity data, committee records, training evidence and audit files across sites
• Coordinate Employment Equity meetings and track agreed actions
• Assist the HR Manager with workforce analysis, projections and preparation of EEA2, EEA4, EEA12 and EEA13 documentation
• Maintain approved Employment Equity targets and supporting information on BEE123
• Coordinate disciplinary and grievance processes, including notices, documentation, scheduling and record keeping
• Provide first-line procedural guidance to line management in accordance with approved policies and procedures
• Maintain accurate employee relations case records and monitor outstanding actions
• Comply with the HR communication matrix and coordinate approved employee communications
• Coordinate employee engagement survey administration, participation tracking and follow-up activities
• Assist in maintaining and publishing approved HR policies, procedures, handbooks and induction materials
• Identify outdated documentation or process gaps and propose updates for review
• Assist in maintaining approved organisational structures, positions and employee links on relevant systems and records
• Support the processing of approved position creations, removals, employee transfers and organisational changes
• Reconcile structures against approved establishment numbers and report discrepancies
• Coordinate recruitment from approved requisition through to appointment
• Maintain approved position profiles and submit grading requests for evaluation
• Advertise vacancies, liaise with recruitment agencies, schedule assessments and interviews, and coordinate candidate communication
• Coordinate pre-employment checks and maintain supporting records
• Issue approved employment contracts and coordinate onboarding, induction and required system/hardware requests
• Support the processing of approved promotions, salary adjustments, transfers, contract extensions and terminations
• Prepare employment-change letters and contracts based on approved instructions
• Compile and verify payroll inputs and submit within prescribed deadlines
• Allocate employee numbers and ensure approved SAP/job coding is correctly applied
• Coordinate medical aid, GAP cover, leave approver and other benefit changes
• Prepare annual increase and bonus schedules for review and approval
• Maintain employee movements accurately on Prisma, Sage and other applicable HR systems
• Coordinate withdrawal, funeral, disability and death-claim documentation for review and submission
• Issue employee statements where applicable and follow up outstanding fund administration
• Support Section 14 transfer administration under direction of the HR Manager
• Maintain HR privacy and compliance records and monitor required appointments and documentation
• Compile supporting information for quarterly POPIA assessments and annual PAIA requirements
• General HR Administration