Human Resources Administrator

The Human Resources Administrator provides comprehensive administrative and operational support to the HR department. The role ensures smooth HRIS data management, efficient employee support, accurate payroll and benefits administration, and effective coordination of recruitment and industrial relations processes.

HR Administration

• Provide daily administrative support to the HR department.
• Maintain, update, and ensure the accuracy of employee files and documentation.
• Prepare HR correspondence, letters, reports, and supporting documents.
• Assist with compliance checks, internal audits, and policy administration.

HRIS Management

• Capture, update, and maintain employee data on the HR Information System (HRIS).
• Ensure data integrity across HR platforms (e.g., CLAYHR, SAGE ESS, ERS).
• Generate HRIS reports for managers and HR leadership as required.

Employee Support & Walk‑In Assistance

• Serve as the first point of contact for walk-in employees.
• Assist employees with HR queries, forms, leave processes, system navigation, and general support needs.
• Provide confidential, accurate, and timely guidance on HR processes.

Employee Engagement Support

• Assist with staff surveys and follow-ups
• Help coordinate employee events, recognition programmes, or communication

Recruitment & Onboarding

• Assist with full recruitment administration, including posting job adverts, screening CVs, scheduling interviews, and candidate communication.
• Prepare offer letters, contracts, and onboarding documents.
• Capture new employees on all required systems and support the HR onboarding process.

Payroll Administration

• Capture and verify payroll inputs such as attendance, overtime, allowances, and deductions.
• Prepare and submit accurate payroll data within required deadlines.
• Support payroll queries and liaise with payroll personnel to resolve discrepancies.
• Monitor and reconcile attendance exceptions
• Follow up on missing clocking’s or discrepancies
• Assist employees with leave applications and corrections

Benefits Administration

• Assist with the administration of medical aid, pension fund and other benefits.
• Process new joiners, exits, changes, and claims-related documentation.
• Handle employee and provider benefit queries professionally and timeously.

Industrial Relations (IR) Support

• Assist with the scheduling and coordination of disciplinary hearings, consultations, and investigations.
• Prepare notices, documentation, and packs required for hearings.
• Capture and track disciplinary outcomes, actions, warnings, and case notes.
• Maintain up-to-date and confidential IR records on both physical and digital systems.
• Support HR and line managers with IR administration to ensure compliance with company policies and labour legislation.

Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
• Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
• Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times

Qualification and Experience

• Grade 12
• Related tertiary qualification preferred
• 1–2 years’ relevant HR administration experience, with strong general administration experience and proven ability to coordinate multiple activities, stakeholders, deadlines, and employee support processes effectively, preferably in a manufacturing, payroll, HRIS, or employee-support environment.
• Good working knowledge of MS Office

Knowledge, Skills and Attributes

• Strong administrative and organisational skills with the ability to manage multiple tasks, deadlines, and priorities.
• Excellent coordination and follow-up skills, with the ability to liaise effectively
• High attention to detail and accuracy
• Good verbal and written communication skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Customer-service orientation .
• Ability to work independently, take initiative, and follow through on tasks.
• Good record-keeping, filing, and document control skills.
• Reliable, accountable, and deadline-driven.
• Adaptable and able to work in a busy HR environment with frequent interruptions and changing priorities.

#pnet