Human Resources Assistant

The Human Resources Assistant / Administrator provides administrative and operational support to the Human Resources Department by ensuring the efficient execution of HR processes throughout the employee lifecycle. The role is responsible for maintaining accurate employee records, supporting recruitment, onboarding, payroll administration, labour relations administration, statutory compliance, training coordination, and general HR administration while ensuring compliance with company policies and South African labour legislation.

Key Responsibilities

Human Resources Administration

• Maintain accurate and up-to-date employee personnel files.
• Prepare employment contracts, offer letters, confirmation letters, and other HR documentation.
• Capture and maintain employee information.
• Ensure all employee records comply with POPIA and company record-keeping requirements.
• Maintain confidentiality of all employee and company information.

Experience

• 1–2 years' experience in an HR administrative role.
• Experience in payroll administration
• Exposure to labour relations processes will be beneficial.
• Assist with filing and archiving HR documentation.

Recruitment & Selection

• Advertise vacancies internally and externally.
• Screen applications and schedule interviews.
• Coordinate interview logistics and communicate with candidates.
• Conduct reference checks where required.
• Prepare employment offers and onboarding documentation.
• Assist with the induction and onboarding of new employees.

Payroll Administration Support

• Collect and verify employee timesheets and attendance records.
• Capture overtime, leave, and payroll-related information.
• Assist with payroll preparation and reconciliation.
• Process payroll queries and maintain payroll records.
• Ensure payroll documentation is submitted within required deadlines.
• Support statutory payroll submissions where required.

Leave & Attendance Administration

• Process annual leave, sick leave, family responsibility leave, and unpaid leave applications.
• Maintain accurate leave balances.
• Monitor employee attendance and absenteeism.
• Generate attendance and leave reports for management.
• Follow up on outstanding medical certificates and supporting documentation.

Labour Relations Administration

• Prepare disciplinary notices, warning letters, suspension notices, and hearing documentation.
• Schedule disciplinary hearings, grievance meetings, and consultations.
• Record minutes during disciplinary and grievance proceedings where required.
• Maintain records of disciplinary action and employee relations matters.
• Assist with CCMA and Bargaining Council administration where applicable.

Training & Development

• Coordinate employee induction programmes.
• Maintain training records and attendance registers.
• Schedule internal and external training sessions.
• Assist with the administration of skills development initiatives.
• Support Workplace Skills Plan (WSP) and Annual Training Report (ATR) administration where applicable.

HR Reporting

• Prepare weekly and monthly HR reports.
• Maintain HR dashboards and employee statistics.
• Compile reports on recruitment, absenteeism, labour turnover, disciplinary matters, and leave.
• Assist with HR audits and compliance reporting.

Employee Relations

• Provide administrative support to employees regarding HR policies and procedures.
• Respond to routine HR enquiries.
• Promote positive employee relations through professional communication.
• Assist with employee engagement initiatives and wellness programmes.

Compliance

• Ensure compliance with:
• Basic Conditions of Employment Act (BCEA)
• Labour Relations Act (LRA)
• Employment Equity Act (EEA)
• Skills Development Act (SDA)
• Occupational Health and Safety Act (OHSA)
• Protection of Personal Information Act (POPIA)
• Maintain statutory HR records and documentation.
• Assist during internal and external compliance audits.

General Administration

• Maintain HR stationery and documentation.
• Coordinate HR meetings and prepare meeting packs.
• Manage incoming correspondence and HR email enquiries.
• Assist with departmental projects and continuous improvement initiatives.

Perform any other reasonable duties assigned

Work Location: In person