Inventory Administrator

Location:

Western Cape, WC, ZA, 7459

Salary:

Market Related

Division:

Group Operations

Department:

Business Partnering

Education

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Inventory Administrator (Permanent Role)

About the Role

Oxford University Press (OUP) has established an integrated global Manufacturing, Inventory, and Procurement Planning function, bringing together key supply chain activities to drive efficiency, collaboration, and operational excellence.

Working as part of the Inventory and Manufacturing team, this role is responsible for the administration of import titles across Africa. You will be responsible for raising purchase requisitions to match the demand plan for import titles and communicate with the manufacturing team to execute the purchase orders.

You will be responsible for the administration of the purchase orders and ensuring any issues relating to the titles flagged in the system are resolved within the set timeframes and purchase orders accurately reflect the required titles.

This is a crucial role in ensuring the demand plan for import titles is executed and customer needs are satisfied.

The Inventory Administrator will report to the Inventory and Manufacturing Manager. This post is based in Cape Town, at the Goodwood office.

In this role, you will:

Data Collection and Analysis:

Sales history per market segment and customer segment analysed

Accurate reorder points in SAP

Monitor back-order reports weekly

Updated title status in SAP

Align demand plan with supply chain requirements

Import purchase orders

Ensure accurate and timely execution of the demand plan

All PO’s placed and released timeously

Weekly OTO orders placed

Resolve all issues related to failed lines in import purchase orders

Estimated time of arrival of import products dates monitored, updated on SAP

Accurate invoicing on import purchase orders

Ensure accuracy of import invoices and pricing.

Ensure stock receipts match invoices quantities

Corrected invoices, updated prices in SAP

Price variances limited to exchange rate variances

Pack make up and break up process coordinated

Managed stock packs

Back orders cleared for packs and single titles

Import title loading

New titles correctly loaded onto SAP

Title data accurate to reporting

Ensure all relevant title data is added to system

About You:

Essential Criteria:

Qualification in Supply Chain Management/Data or Statistics or Business Administration

2-3 years’ experience in publishing environment

ERP Systems: Proficiency in SAP or similar Enterprise Resource Planning systems.

Inventory Management: Understanding of inventory control processes and best practices.

Data Analysis: Ability to analyze data to make informed decisions and recommendations.

Import/Export Regulations: Knowledge of import/export procedures and regulations.

Microsoft Office Suite: Proficiency in Excel, Word, and other Microsoft Office applications.

Communication: Strong verbal and written communication skills.

Problem-Solving: Ability to identify problems and develop effective solutions.

Desirable:

Project Management Certification

Inventory related role work experience

Closing date: 13 July 2026

Oxford University Press, an equal opportunity employer, seeks a talented individual to fill this post based at Goodwood, Cape Town. Oxford University Press will consider all applications in terms of its Employment Equity Plan, which acknowledges the need for transformation.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

Job Category:

Support & Operations