Junior Finance Clerk

Junior Finance Clerk

Location: Durban

Employment Type: 6 month contract

Department: Finance

Reporting To: Financial Manager

About the Role

We are looking for a motivated, organised and detail-oriented Junior Finance Clerk to join our team. The successful candidate will assist the Financial Manager with day-to-day financial functions, supplier management, inventory and customer equipment administration, statutory compliance, and general office administration.

This is an excellent opportunity for someone looking to develop their career in finance while gaining broad exposure to accounting, procurement, inventory management and business administration.

Key Responsibilities

• Process supplier invoices and reconcile them to supplier statements.
• Process company credit card transactions and ensure all supporting slips and documentation are accounted for.
• Maintain and update the supplier database.
• Prepare and place purchase orders with the factory.
• Monitor and follow up on shipments once orders have been placed.
• Document receipt of shipments and equipment received from suppliers or customers.
• Arrange delivery of equipment to customers as required.
• Ensure all relevant documentation is received, accurately recorded and filed in accordance with audit requirements.
• Maintain proper documentation and electronic filing relating to stock and equipment.
• Compile payment packs and supporting documentation for payments to foreign suppliers.
• Follow up on outstanding debtors and provide regular updates to management.
• Assist the Financial Manager with statutory audit requirements, particularly documentation relating to supplier invoices and inventory.
• Maintain procurement schedules and obtain relevant supplier certificates for BBBEE audit requirements.
• Handle customer queries received telephonically and electronically and ensure they are dealt with promptly and professionally.
• Assist with general office administration and maintaining a clean and organised office environment.
• Monitor office cleaning requirements and liaise with the office cleaner where necessary.
• Ensure the boardroom is prepared for meetings, presentations and training sessions.
• Compile meeting minutes when required.
• Assist the Financial Manager in maintaining the organisation's financial systems and ensuring compliance with applicable statutory and regulatory requirements.
• Perform other general finance and administrative duties as reasonably required.

Minimum Qualification Requirements

• Grade 12 / Matric certificate.
• A Diploma, Higher Certificate or Degree in Accounting, Finance, Bookkeeping, Financial Management or a related field will be advantageous.
• A relevant bookkeeping or accounting qualification will be considered an advantage.
• Basic knowledge of accounting principles and financial administration.
• Computer literacy, with good working knowledge of Microsoft Excel and Microsoft Office.
• Experience with accounting or ERP software will be advantageous.
• Knowledge of supplier reconciliations, invoicing and basic financial processes will be advantageous.

Experience Requirements

• 1–2 years' experience in a finance, accounting, bookkeeping, creditors, procurement or administration environment is preferred.
• Experience processing supplier invoices and reconciliations will be advantageous.
• Exposure to inventory, stock or equipment administration will be advantageous.
• Previous experience working with audit documentation or compliance requirements will be an advantage.
• Experience in a customer-facing or administrative role will be beneficial.