Junior Office Administrator

Junior Office Administrator

Key Responsibilities:

• Provide general administrative support to the office and management team.
• Answer and direct telephone calls, emails, and other queries professionally.
• Welcome and assist clients and visitors.
• Maintain accurate filing systems, both electronic and hard copy.
• Capture and update data on company systems and spreadsheets.
• Prepare, format, and distribute documents, reports and correspondence.
• Schedule meetings, appointments and maintain office calendars.
• Order and monitor office stationery and supplies.
• Assist with invoicing, and purchase orders and basic bookkeeping tasks when required.
• Maintain employee records and assist with basic HR administration.
• Coordinate courier services, deliveries, and incoming and outgoing mail.
• Ensure office is clean, organised, and well stocked.
• Assist with compiling reports and maintaining company records.
• Support different departments with administrative tasks as needed.
• Adhere to company policies, procedures, and confidentiality requirements.

Key Skills:

• Excellent organisational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft office (Word, Excel, Outlook, and Power Point).
• Experience with Sage, Cooper and Oracle is essential.
• Good attention to detail and accuracy.
• Ability to multitask and prioritise work.
• Professional attitude and problem solving-skills.
• Ability to work independently and as part of a team.
• Basic numerical and problem-solving skills.

Qualifications

• Grade 12
• Certificate, Diploma in Office Administration or related field.
• 1-2 years office administration experience.

Work Location: In person