Junior Payroll Administrator

Job Advert Summary

Overall Job Purpose

To provide accurate, efficient and timely payroll administration services across designated PPS entities, ensuring employees and stakeholders receive reliable payroll support while maintaining compliance with legislative, taxation, governance and internal control requirements. The role is responsible for payroll processing, payroll-related administration, query resolution, statutory reporting support and the maintenance of payroll records to contribute to the effective delivery of payroll services across the Group.

Minimum Requirements

Education:

• Diploma or Degree in:
  • Accounting
  • Financial Management
  • Payroll Administration
  • Human Resource Management
  • Commerce or related field

Experience:

• 1-3 years' payroll administration experience.
• Experience processing monthly payrolls and administering payroll-related transactions.
• Exposure to payroll legislation, statutory deductions and tax administration.
• Experience working with payroll systems.
• Accsys payroll experience will be advantageous.
• Experience in financial services will be advantageous.

Knowledge and Skills:

• Payroll administration and processing.
• Understanding of BCEA and payroll legislation.
• Working knowledge of PAYE, UIF and SDL requirements.
• Understanding of employee tax principles.
• Intermediate Microsoft Excel skills.
• Strong numerical and reconciliation skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Duties and Responsibilities

Key Accountabilities

Payroll Processing

• Processing of PPS Short Term, PPS Namibia, GLU, Wealth, PPS Life Advisory Fixed and PI payrolls.
• Distribution of payslips for above companies.
• 3rd party payments and schedules for above companies.
• Loading of temps monthly.

Payroll Administration and Employee Support

• All payroll related administration for above companies
• Assistance with the EMP201 process
• Daily query resolution on above companies including password requests
• Administration of IT88 process
• Administration of the workmans compensation
• Administration of Income tax requests on easyfile ongoing
• Pension Fund reconciliation and 3rd party payment

Stakeholder management

Liaise with internal stakeholders, Group Finance, Creditors and IT to resolve queries, and meet agreed service levels.

Provide timely feedback to internal stakeholders on tax certificates, payment status, outstanding requirements and query resolution.

Additional Accountabilities

• Assistance with year-end budget tasks
• Assistance with audit requests and queries

Risk, Compliance and Governance

• Ensures compliance of all Group Finance processes to the defined Security, Risk and Governance frameworks of PPS.
• Adhere to all Group Finance policies, procedures, governance standards and regulatory requirements and identify potential control weaknesses for escalation.

Competencies:

• Attention to detail and accuracy.
• Customer service orientation.
• Planning and organising.
• Accountability and ownership.
• Integrity and confidentiality.
• Problem solving.
• Teamwork and collaboration.
• Effective communication.
• Ability to work under pressure and meet deadlines.