LEGAL PRACTICE ADMINISTRATOR AND PERSONAL ASSISTANT TO THE DIRECTOR

An established specialist law firm in Cape Town is looking for a highly organised, discreet and dependable Legal Practice Administrator and Personal Assistant to support the director and a small professional team.

This is a full time, office based position suited to someone who enjoys taking responsibility, keeping track of detail and ensuring that nothing falls through the cracks.

The responsibilities will include:

• Managing the director’s appointments, reminders and important deadlines
• Monitoring outstanding matters and following up with staff, clients, counsel, service providers and other parties
• Maintaining court, litigation and compliance diaries
• Assisting with court files, electronic court platforms, letters of demand, cost orders and litigation administration
• Coordinating Legal Practice Council, Fidelity Fund Certificate, FICA and audit requirements
• Assisting with invoices, bills, payment schedules, payroll information, VAT and PAYE administration, petty cash and authorised trust and business account administration
• Liaising with accountants, auditors, bankers, suppliers and service providers
• Maintaining staff records, leave information and other office administration
• Maintaining client, prospective client and matter lists
• Managing access to business systems, social media accounts, online platforms and external marketing service providers

The successful candidate must have:

• At least three years’ experience as a personal assistant, legal secretary, practice administrator or senior administrator in a professional environment
• Excellent written and spoken English
• Strong organisational skills and the ability to manage several competing deadlines
• Confidence working with figures, payment schedules and financial records
• Excellent computer skills including Microsoft Outlook, Word and Excel
• Sound judgment, maturity and absolute discretion
• The ability to work independently while knowing when approval is required
• Contactable professional references

Experience in a law firm, trust account administration, legal practice compliance, payroll administration, bookkeeping or court systems will be a strong advantage.

Starting remuneration will depend on proven experience and the responsibilities the successful candidate can manage from the outset. There will be scope for a formal remuneration review after six months based on performance and the responsibilities successfully assumed.

Applicants must submit a detailed CV, a short covering email explaining their relevant experience, their expected gross monthly remuneration and their earliest available starting date to dsdimmigrationatt@gmail.com

Shortlisted candidates will be required to attend a video or in person interview and may be asked to complete a short practical assessment. Any final appointment will be subject to satisfactory references and appropriate background checks undertaken with the candidate’s consent.

Pay: R7 065,04 - R20 000,00 per month

Work Location: In person