Liaison Officer

Post Number 8021893 / 0823/ SC44/ 7100 Faculty/Department University of the Western Cape -> Registrar -> Deputy Registrar: Academic Administration Type of Position Permanent - Full Time Length of Contract Period Location Main Campus - Bellville, WC ZA (Primary)

Closing Date 1/9/2026

Role Clarification & Key Performance Areas

The Department of Student Administration is part of the Registrar’s portfolio. The department runs and co-ordinates many of the student-based administrative functions of the University e.g. admission and registration of students; administration of examinations and graduations; official release of results and academic transcripts; student cards (ID), and assisting students with a range of registration/enrolment related-matters. Our goal is to provide a professional, friendly and quality service in an efficient manner. We strive to effectively administer the University’s policies, procedures and rules while ensuring compliance with applicable legislation and adhering to the highest ethical standards.

Applications are invited from suitably qualified candidates for the post of Liaison Officer. Reporting to the Coordinator: Faculty Liaison Office, the incumbent will assist and support the Student Administration Office with the functioning of the undergraduate and postgraduate administration processes: performing and overseeing tasks relating to undergraduate and postgraduate enrolments (admissions, registrations, records maintenance, year-end processing and data verification and monitoring); liaising with staff in Faculty and Central Administration departments (Student Credit Management, Financial Aid and the Office of the Deputy Registrar).

Minimum Requirements

• National Diploma or Advanced Certificate (NQF 6)
• 3 – 5 Years relevant university administrative experience
• Working knowledge of any University Administrative system
• Be proficient in using web-based IT solutions (Power BI, Jotform, Website Management)

The following would be advantageous:

• A Bachelor’s degree would be advantageous
• Knowledge of university administrative systems such as CMS, SASI and MAS
• Experience working as a Administrative Officer
• Experience with processes such as applications, registrations, promotions, etc.

Desired skills/competencies:

• High levels of honesty and integrity
• Ability to work under pressure and be prepared to work after hours
• High energy levels over sustained periods of the academic cycle are required
• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organizing skills
• Excellent time management skills

For more information regarding this post (but not applications), kindly contact the Coordinator: Faculty Liaison Office, Mr R Niekerk at rniekerk@uwc.ac.za

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/3642/9362/9708/3160/3756 or email: e-recruitment@uwc.ac.za. DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.