MAINTENANCE ADMIN ASSISTANT

INHERENT REQUIREMENTS AND JOB DESCRIPTION

Must be based in Cape Town with reliable transport to and from work daily.

1. Educational requirements

• Grade 12 / Matric.
• A relevant certificate or qualification in Administration, Fleet Management, Logistics, or a related field would be advantageous.
• Good computer literacy, including Microsoft Outlook, Word and Excel.
• Ability to work with electronic maintenance, fleet or ERP systems.

2. Administrative ability

• Accurate capturing of vehicle maintenance information.
• Maintaining vehicle files and service histories.
• Processing job cards, quotations, invoices and purchase orders.
• Recording maintenance, repairs, parts and labour costs.
• Filing and retrieving workshop documentation.
• Following up outstanding job cards, quotations, parts and repairs.
• Maintaining accurate records for audits and compliance purposes.
• Ability to work accurately with numbers and vehicle-related information.

3. Fleet/workshop knowledge

• Identify vehicles by registration, fleet number and vehicle type.
• Understand basic maintenance terminology.
• Understand the difference between scheduled maintenance, breakdown repairs and preventative maintenance.
• Record services, inspections, repairs and defects accurately.
• Liaise with mechanics, workshop personnel, suppliers and fleet personnel.
• Understand that maintenance records can affect vehicle availability and operational continuity.

4. Operational requirements

• Ability to work in a fast-paced transport and logistics environment.
• Ability to prioritise urgent vehicle repairs and breakdowns.
• Ability to work under pressure and meet deadlines.
• Ability to communicate with drivers, workshop personnel, suppliers and management.
• Willingness to work reasonable overtime when operationally required, subject to applicable working-time requirements.
• Ability to work both independently and as part of a workshop/fleet team.

5. Physical requirements

• May be required to walk around a workshop, yard and vehicle parking areas.
• May be required to stand and walk for reasonable periods.
• May be required to access vehicle/workshop areas safely.
• Ability to handle files, documents and small administrative equipment.
• Ability to occasionally handle light items such as documents, tools, parts documentation or equipment.
• Ability to work in an environment where there may be noise, dust, diesel fumes, oil, grease and changing weather conditions.
• Ability to comply with workshop PPE and safety requirements.

Key Competencies (Aligned with EOS “Right Person”)

• Attention to Detail: Ensures accuracy when capturing and verifying information.
• Accountability: Takes responsibility for completing assigned data and filing tasks on time.
• Discipline: Follows procedures, deadlines, and confidentiality requirements.
• Efficiency: Manages workload systematically to maintain data integrity.
• Team Orientation: Supports colleagues and communicates proactively with the Maintenance Manager.
• Integrity: Handles confidential company data responsibly.
• Continuous Learning: Shows initiative in learning about maintenance processes and systems.

EMPLOYMENT EQUITY

The company is committed to Employment Equity, diversity and inclusion and encourages applications from candidates who will contribute to the achievement of the company's Employment Equity objectives.

Preference may be given to suitably qualified candidates from designated groups, including Women, African, Coloured and Indian South African citizens, persons with disabilities, and other designated groups, in accordance with the company's Employment Equity Plan and applicable legislation.

All appointments will be based on the requirements of the position, the candidate's suitability and the company's Employment Equity objectives.

Pay: R9 000,00 - R12 000,00 per month

Work Location: In person