Maintenance Administrator

Job Purpose

The Maintenance Administrator is responsible for providing administrative and operational support to the Maintenance Department by coordinating maintenance schedules, maintaining accurate records, processing documentation, tracking work orders, monitoring maintenance-related expenditures, and ensuring compliance with company procedures. The role supports the efficient execution of preventative and corrective maintenance activities to maximize equipment reliability, asset availability, and operational efficiency.### Principal Accountabilities

• Capture and maintain maintenance records and documentation.
• Manage preventive and corrective maintenance schedules.
• Open, update, and close maintenance work orders.
• File and archive maintenance reports, service records, and compliance certificates.
• Prepare procurement requests, assist with raising purchase requisitions for maintenance materials, spare parts and services.
• Follow up on purchase orders, deliveries, and invoices with suppliers.
• Coordinate contractor access and documentation.
• Ensure maintenance-related compliance certificates are filed and up to date.
• Assist during audits and inspections by providing required documentation.
• Coordinate maintenance requests from various departments.
• Monitor outstanding maintenance tasks and follow up for completion.
• Support maintenance staff with administrative requirements.

Qualifications & Experience

Qualification

• Grade 12 (Matric)
• National Diploma or Certificate in Administration, Office Management, Business Administration, or related field will be advantageous

Experience

• Experience with SAP would be advantageous.
• Computer literacy in Microsoft Office (Excel, Word, Outlook, and Teams).
• Experience in maintenance administration or facilities management will be an added advantage.

Knowledge and Skills

Skills

• Good written and verbal communication skills
• Strong administrative and organizational skills.
• Excellent planning and coordination skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.

Attributes

Problem-solving and troubleshooting skills. Effective record-keeping and document management skills. Ability to work independently and as part of a team. Strong customer service orientation when engaging with internal stakeholders and service providers. Ability to maintain confidentiality and handle sensitive information professionally.### Additional Information

Air Chefs SOC Ltd is a premium food solutions company with over 40 years of experience. A wholly owned subsidiary of South African Airways, we are uniquely positioned to deliver exceptional food and hospitality services across air, corporate, and event sectors. With three strategically located operational units in Johannesburg, Cape Town, and Durban, we have the capacity to produce over 50000 meals daily, serving domestic and international airlines, airport lounges, events, and corporate canteens