Manager: Projects and Stakeholder Relations

Synopsis

To provide operational and strategic support in the planning, execution, reporting and monitoring of IZP projects, ensuring timely delivery, compliance with standards, and alignment with IZP strategic goals.

To provide administrative and operational support across corporate services functions including human resources, procurement, facilities, and general office operations, ensuring efficient service delivery in line with organisational policies and procedures. Render secretariat support to IZP Projects including PMUs.

To manage the implementation of human capital support functions within the IZP Business Unit. Support corporate services compliance with public service regulations, and enhancement of employee experience. The role supports recruitment, onboarding, training coordination, HR administration, and employee engagement initiatives through the HC Business Partners at the IDC.

To support the development and management of strategic relationships with key stakeholders in the public and private sector, ensuring effective communication, collaboration, and alignment with IZP objectives. Support the Stakeholder Relations activities aimed at building trust, lobbying, enhancing public perception, and facilitating stakeholder engagement across various platforms. Develop a stakeholder database and engagement plans, and terms of references where necessary.

Job Description

• Support the planning, execution, reporting and monitoring of IZP projects, ensuring timely delivery, compliance with standards, and alignment with IZP strategic goals.
• Initiate the development of internal control systems and governance practices in line with the IZP outcomes as defined in the operational plan.
• Manage the implementation of human capital support functions within the Business Unit, ensuring efficient HR operations, compliance with public service regulations, and enhancement of employee experience.
• Facilitate recruitment, onboarding, training coordination, HR administration, and employee engagement initiatives through the HC Business Partners at the IDC.
• Managing the establishment of project governance structures for IZP projects i.e. Project Steering Committees, Technical Committees, Technical Working Groups (Development of ToRs, member nominations, communication etc.) and monitor and report on the execution of meeting resolutions.
• Support the development of project plans and definition of project scope.
• Identifying potential risks compile a risk register, indicating mitigation strategies.
• Monitoring progress with respect to project implementation and providing insights to the IZP technical advisors and senior project managers to ensure project stay on track with goals, budget, and timeline, identifying areas for improvement throughout the project lifecycle.
• Conduct the evaluation and analysis of project performance across the IZP projects.
• Development of performance reporting frameworks, tracking tools for project outcomes, and providing strategic insights to improve project delivery and alignment with organizational goals.
• Support the development and management of strategic relationships with key stakeholders in the public and private sector, ensuring effective communication, collaboration, and alignment with IZP objectives.
• Support stakeholder relations activities aimed at building trust, lobbying, enhancing public perception, and facilitating stakeholder engagement across various platforms.
• Map out the IZP stakeholder base and develop a database with engagement plans.
• Assist with preparing monthly and quarterly status reports on IZP projects for consolidation and submission to the COO.

Qualification and Experience

QUALIFICATIONS

• Minimum NQF7 Qualification in Project Management, Public Management, Business Administration or related.

KNOWLEDGE & EXPERIENCE

• Minimum of five (5) to eight (8) years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables.
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Strong interpersonal and communication skills.
• Ability to work collaboratively in a team environment.
• Knowledge of project management principles and practices.
• Adaptability and flexibility to changing project requirements and priorities.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced, dynamic environment.

Roles and Responsibilities

TECHNICAL/FUNCTIONAL COMPETENCIES

• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and confidentiality.
• Ability to manage multiple priorities and lead a support team.
• Proactive and solution-oriented mindset
• Ability to work collaboratively across departments.
• Strategic thinking and problem-solving.
• Understanding of public policy and government communication protocols.
• Proficiency in project administration tools and software.
• Understanding of procurement processes and contract administration.
• Knowledge of financial management principles.
• Research and analytical skills.
• Report writing and documentation skills

Roles and Responsibilities (cont.)

BEHAVIOURAL COMPETENCIES

• Well organised
• Quick Learner
• Communication and Engagement
• Self-Initiative
• Proactive and self-motivated.
• Attention to detail and accuracy.
• Strong problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work effectively under pressure and meet strict deadlines

Job Reference: IDC00843