Office Administrator (12 Month Contract)

Job Purpose

Our client is seeking organised and professional Office Administrators to provide efficient office administration, secretarial, and administrative support to Directors. The successful candidates will ensure the smooth day to day functioning of the Directors’ offices while delivering high quality administrative and logistical support.

Key Responsibilities

• Manage Directors’ diaries and appointments.
• Screen and manage incoming calls and correspondence.
• Record messages and respond to queries professionally.
• Provide secretariat support, including preparing agendas and taking meeting minutes.
• Edit, format and prepare reports, submissions, memos and other official documents.
• Maintain electronic and manual filing systems.
• Coordinate meetings, workshops and logistics.
• Arrange travel and accommodation for Directors.
• Process travel and subsistence claims.
• Monitor unit cash flow and commitment registers.
• Process procurement requests and payment documentation.
• Coordinate the submission of strategic reports and ensure compliance with departmental policies and procedures.

Minimum Requirements

• Grade 12 (Senior Certificate, NQF Level 4).
• 1 year professional experience within the public sector

Required Skills

• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Minute taking experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and email.
• Event coordination and office administration skills.
• Document and records management.
• Strong planning, organisation and interpersonal skills.
• Ability to multitask and work effectively within a team.

To Apply

Interested candidates should submit the following:

• Updated CV
• Certified copy of ID
• Certified copy of Grade 12 certificate

Email your application to admin@phandapersonnel.co.za

Subject: Office Administrator (12 Month Contract) Application

Pay: R5 524,15 - R18 658,23 per month

Work Location: In person