Office Administrator

Baltic Group Projects is looking for a reliable, organised and detail-oriented Office Administrator to join our construction company. The successful candidate will provide day-to-day administrative support, ensure office records are kept up to date, and assist with the smooth running of the office.

Key Responsibilities

Maintain and keep company files and records accurate and up to date.

Capture and process invoices, receipts and other financial documentation.

Capture, file and maintain HR-related documents and employee records.

Manage the office switchboard and handle incoming calls professionally.

Screen incoming phone calls and direct callers to the appropriate person or department.

Take and relay messages accurately when required.

Manage daily staff attendance by ensuring employees are correctly clocked in and out.

Monitor and maintain accurate attendance records.

Conduct and record a monthly inventory/stock count of office and company supplies.

Assist with general office administration and filing.

Ensure important documents are properly stored and easily accessible.

Provide administrative support to management and other departments as required.

Maintain confidentiality when dealing with employee, financial and company information.

Requirements

Previous experience in an office administration role, preferably within the construction or related industry.

Strong organisational and administrative skills.

Excellent attention to detail and accuracy.

Good computer literacy, including Microsoft Office.

Good communication and telephone etiquette.

Ability to work independently and manage multiple tasks.

Professional, reliable and punctual.

Ability to maintain confidentiality.

Previous experience with invoicing, document management and staff attendance systems will be advantageous.

What We Are Looking For

We are looking for someone who is dependable, proactive and organised, with a hands-on approach to administration. The ideal candidate will be comfortable working in a busy construction environment and will take pride in keeping the office running efficiently and records properly maintained.

Pay: From R13 500,00 per month

Work Location: In person