Office Administrator

Office AdministratorLocation

Remote (South Africa)

Employment Type

Full-Time

Department

Operations & Administration

Reports To

Operations Manager / Managing Director

About Lamqora

Lamqora is a modern recruitment and workforce solutions company helping businesses attract, hire, and retain exceptional talent. We partner with startups, SMEs, and enterprise organisations to deliver Recruitment, Executive Search, Recruitment Process Outsourcing (RPO), Talent Acquisition, Employer Branding, Workforce Consulting, and HR Technology solutions.

As we continue to expand across the UK, Europe, Africa, and international markets, we are looking for a highly organised and proactive Office Administrator to support our daily operations and ensure the smooth running of the business.

The Opportunity

As an Office Administrator, you will be responsible for coordinating administrative operations, maintaining company records, supporting internal teams, and ensuring efficient business processes across the organisation.

You will work closely with Recruitment, Sales, Customer Success, Finance, and Leadership to provide administrative support that enables the business to operate efficiently and deliver an exceptional experience to both clients and candidates.

This role is ideal for someone who enjoys organisation, problem-solving, multitasking, and working in a fast-paced remote environment.

Key ResponsibilitiesOffice Administration

• Manage daily administrative operations across the business.
• Maintain organised digital filing systems and company documentation.
• Prepare reports, business correspondence, presentations, and operational documents.
• Monitor shared company inboxes and distribute enquiries appropriately.
• Order and manage office supplies and software subscriptions where applicable.
• Ensure administrative procedures are followed consistently.

Calendar & Meeting Coordination

• Schedule internal meetings, client meetings, interviews, and training sessions.
• Coordinate executive and departmental calendars.
• Prepare meeting agendas and record meeting minutes.
• Follow up on outstanding action items and deadlines.
• Coordinate virtual meetings across different time zones.

Recruitment Administration

• Schedule candidate interviews.
• Prepare offer letters, contracts, and onboarding documentation.
• Update candidate records within the Applicant Tracking System (ATS).
• Coordinate reference checks and onboarding activities.
• Support recruiters with day-to-day administrative tasks.

CRM & Data Management

• Maintain accurate client, candidate, and prospect records within HubSpot CRM.
• Update contacts, companies, deals, and activities.
• Perform routine CRM data audits.
• Generate operational reports and dashboards for management.

Financial & Operational Support

• Assist with preparing quotations, invoices, and purchase requests.
• Maintain supplier and vendor records.
• Support expense tracking and document reconciliation.
• Assist with operational budgeting and procurement administration where required.

Customer & Team Support

• Respond to general client and candidate enquiries.
• Coordinate internal communications between departments.
• Support Customer Success and Business Development teams with administrative requests.
• Ensure high standards of professionalism across all business communications.

Process Improvement

• Identify opportunities to improve administrative systems and workflows.
• Develop and maintain Standard Operating Procedures (SOPs).
• Assist with implementing new business systems and automation tools.
• Support operational improvement initiatives across the organisation.

Key Performance Indicators (KPIs)

Success in this role will be measured by:

• Accuracy of administrative work.
• Timely completion of assigned tasks.
• CRM and ATS data quality.
• Calendar and meeting coordination efficiency.
• Document turnaround times.
• Internal stakeholder satisfaction.
• Process improvement contributions.
• Compliance with company procedures.

Required Experience

• 2–5 years of experience in Office Administration, Business Administration, Operations Support, or Administrative Coordination.
• Excellent written and spoken English.
• Strong organisational and time-management skills.
• High attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities simultaneously.
• Comfortable working independently in a remote environment.

Preferred Experience

Experience within one or more of the following industries is advantageous:

• Recruitment & Staffing
• Human Resources
• Professional Services
• Technology
• SaaS
• Business Consulting
• Corporate Administration

Skills & Competencies

• Office Administration
• Business Coordination
• Calendar Management
• CRM Administration
• Document Control
• Data Management
• Microsoft Office & Google Workspace
• Communication
• Organisation
• Time Management
• Problem Solving
• Confidentiality
• Attention to Detail

Technology Stack

You'll regularly use:

• HubSpot CRM
• Applicant Tracking System (ATS)
• Google Workspace
• Microsoft 365
• Microsoft Teams
• Slack
• Zoom
• DocuSign
• ClickUp, Trello, or Asana
• AI-powered productivity and administrative tools

What Success Looks Like

Within your first 90 days, you will:

• Efficiently manage daily administrative operations.
• Maintain highly accurate CRM and ATS records.
• Coordinate meetings and recruitment activities independently.
• Produce professional reports and documentation.
• Improve administrative processes and operational efficiency.
• Become a trusted support partner to leadership and internal teams.

Why Join Lamqora?

Joining Lamqora means becoming part of a fast-growing company where organisation, efficiency, and operational excellence are essential to our success.

We offer:

• Competitive salary.
• Performance-based incentives.
• Flexible remote working.
• Ongoing professional development.
• Career progression into Senior Office Administrator, Operations Coordinator, Executive Assistant, Office Manager, or Operations Manager roles.
• Access to modern technology and AI-powered productivity tools.
• A collaborative and supportive work environment.

Our Values

• Integrity
• Excellence
• Accountability
• Collaboration
• Innovation
• Customer Success

How to Apply

Please submit your:

• Updated CV/Resume
• Cover Letter outlining your relevant experience.
• LinkedIn Profile (if applicable).

Email your application to careers@lamqora.com with the subject line:

Application – Office Administrator

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We look forward to hearing from you and welcoming you to the Lamqora team.

Pay: R12 523,51 - R18 667,75 per month

Work Location: Remote